Executive Assistant

-Job description

**Some careers shine brighter than others**

If you’re looking for a career that will help you stand out, join HSBC and fulfil your potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

Wealth and Personal Banking (WPB) helps deliver on HSBC’s purpose of opening up a world of opportunity by providing our customers with borderless banking and world-class wealth management through best-in-class, mobile-first capabilities and exceptional people. Our international network and breadth of expertise enable us to support individuals, families, business owners, investors and entrepreneurs. Wealth and Personal Banking has four key business areas responsible for efficiently bringing the best of HSBC to our clients through a broad and relevant suite of wealth and retail banking capabilities: Asset Management, Global Private Banking & Wealth, HSBC Life, Retail Banking & Strategy and COO & Digital Transformation.

We are currently seeking a high calibre professional to join our team as an **Executive Assistant.**

**Principal Responsibilities**
- Deliver efficient and high quality administrative and secretarial support to the Head of Wealth and Personal Banking (WPB), South Asia
- Working to provide executive assistance and administration support to the Head of South Asia’s leadership team, as required
- Responsibility for significant heavy calendar management, requiring interaction with other executives and assistants
- Responsible for scheduling a variety of external meetings, conference attendances with external consultants and industry bodies / organisations
- Review and summarize miscellaneous reports and documents; prepare background documents and notes, as necessary
- Make travel arrangements for the Head and other individuals within the leadership team as required
- Produce letters, reports, memoranda, forms and schedules, utilizing various PC-based software packages
- Perform general clerical duties, which potentially include confidential materials
- Coordinate with members of the broader team to consolidate the overall department organization chart
- Receive and process information from business units, other departments, HR and coordinate with other team members for various reporting and tracking such as annual leave, compensation leave, financial, operational and personnel changes, while maintaining confidentiality
- Gatekeeper or primary point of contact role for the team
- Provide support on the coordination and implementation of people engagement initiatives and events
- Coordinate WPB level mass communication working with the Communications team and other stakeholders
- Perform ad hoc assignments, as required
Requirements
- Ability to work with senior managers across the team and the Group
- Excellent communication and interpersonal skills
- Solid experience supporting, communicating with, and providing executive assistance to Senior Executives, experience in financial services is preferred
- Excellent planning & organizational skills
- Good judgement in recognizing scope of authority and prioritization
- Proactive, enthusiastic, self-motivated
- Professional telephone manner
- Knowledgeable and proficient use of Microsoft Office (Excel, Word and PowerPoint), Microsoft Outlook
- Proven experience in an administrative support role
- Confidentiality and highly trustworthy
- Focus on delivering stakeholders’ requirements timely and continuously seek ways to improve service, productivity, and quality of work
- Responsible for managing and mitigating any operational risks that may arise

To be considered for this role, the relevant rights to work in Singapore is required.

**You’ll achieve more when you join HSBC.**

Issued by The Hongkong and Shanghai Banking Corporation Limited.