Analyst, Administrative Assistant, Risk Management Department, Asia Pacific Division
9 hours ago
**Analyst, Secretary for Risk Management Department, Asia Pacific Division (RMDAP)**
We are seeking a highly organized and detail-oriented department secretary to provide administrative support to our team. As the first point of contact for our department, you will be responsible for managing day-to-day operations, coordinating tasks, and ensuring seamless communication both within RMDAP and with other departments and external stakeholders.
**Responsibilities**:
- Manage and maintain departmental calendars, schedules, and records
- Maintain accurate and up-to-date filing systems, both physical and digital
- Perform tasks related to expense reporting, procurement, claims management and budget tracking
- Ensure compliance with departmental and organizational policies and procedures
- Develop and implement administrative processes to improve efficiency and productivity
**Requirements**:
- Diploma or equivalent required; degree in business administration or related field preferred
- Prior experience (2+ years) as department secretary or administrative assistant
- Ability to maintain confidentiality and handle sensitive information
- Able to multi-task and work independently under tight timelines
- Proactive, resourceful and able to think and act strategically and tactically
- Strong verbal and written communication skills
- Strong stakeholder management skills
- Proficiency in Microsoft Office tools
- Culturally sensitive
(this is a 12 months contract role)
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