Operations Administrator

1 week ago

Singapore WEFAA ROBOTICS PTE. LTD. Full time

**About Wefaa Robotics**

At Wefaa Robotics, we are reimagining the future of learning through our flagship modular robot Smorphi and virtual platform Smorphi Imaginary. Our mission is to make robotics education accessible, hands-on, and transformative for learners across Asia. We collaborate with schools, governments, and industry partners to deliver impactful learning experiences through technology.

**Role Overview**

We are seeking a highly organized and proactive Operations Administrator to support the day-to-day running of our business operations. This role will serve as the operational backbone of the organization, ensuring smooth coordination between finance, compliance, product, and execution teams.

**Key Responsibilities**

**Administrative & Operational Coordination**
- Coordinate daily business operations across departments (product, outreach, logistics, finance).
- Maintain internal systems for task tracking, documentation, and inventory.

**Finance & Compliance Support**
- Liaise with finance team to handle invoices, payment coordination, and expense tracking.
- Assist in preparing documents, meeting minutes and records for audits, corporate filings, and compliance needs.

**Team & Meeting Logistics**
- Schedule internal and external meetings, prepare agendas, take minutes, and follow up on action items.
- Update senior management on a weekly basis through coordination with the internal teams.
- Support event coordination including training workshops and visits.

**Partner & Project Support**
- Coordinate with product and tech teams to track deliverables and logistics for ongoing projects.
- Act as a point of contact for partners and vendors for administrative and logistics queries.

**What We’re Looking For**
- Bachelor’s degree or diploma in Business Administration, Operations, or equivalent.
- 1-3 years of experience in administrative or operations roles, preferably in a startup or education environment.
- Strong organizational and time management skills with attention to detail.
- Good written and verbal communication skills.
- Familiarity with productivity tools (Google Workspace, Excel etc.).
- A team player who can work independently and take initiative.

**Nice to Have**
- Experience coordinating with schools, education institutions and partners.
- Prior exposure to education domain environments.

**Why Join Us?**
- Be part of a fast-growing team working on exciting education innovation.
- Gain exposure to outreach programs and corporate partnerships.
- Collaborative and mission-driven work culture.
- Opportunities for growth and leadership in operations.

**How to Apply**
Subject Line: _Application for Operations Administrator - [Your Name]_

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