HR Assistant Representative

7 days ago

Singapore CONCENTRATE MANUFACTURING (SINGAPORE) PTE. LTD. Full time

**Overview**

This role will provide generalist support to the Manufacturing and office teams in all HR advisory activities in accordance with employment legislation and HR best practice. This role is also responsible to support the extended HR Team by providing an all-encompassing HR admin support. He/She will also be responsible to take over all site admin and support.

**Responsibilities
**HR Operational Support**
- Provide primary administrative support for HR procedures & processes, including documentation and correspondence management
- Assist in the development and updating of HR policies & procedures
- Provide back up support for all Payroll and system activities
- Manage all medical and insurance processing
- Active participation in all HR projects and continuous improvement initiatives
- Communicate team messages to employees via 1:1 discussion, team meetings or group townhalls as required.
- Foster a spirit of open positive communications within the team
- Organise team events and offsites to include all coordination activity and leading colleagues to drive a spirit of fun and comradery at work.
- Maintain employee files in audit ready condition
- Any other ad hoc duties and projects as assigned

**Talent Acquisition**
- Support onboarding and induction program for all new hires and coordinate with other functions to ensure a positive onboarding experience

**Learning & Development**
- Deliver Training programs to CMSPL associates as required.
- Schedule trainings including completion of associated paperwork
- Update central online training database and training records
- Maintain training files in audit ready condition

**Site Administration Duties (Office manager responsibilities)**
- Manage all canteen services including cleanliness and maintenance
- Manage site uniform & laundry service and transport service for the site
- Area Owner for quality audit purposes - Locker, restrooms, Uniform room, PPE station
- Provide full administrative support to the wider Team and SLT as required - including Travel, flight, hotel and visa requests from the site.
- Manage all purchase orders processes (office supplies & equipment, training, agency & lease agreements).
- Manage daily lunch orders for the site

**Qualifications**
- A HR degree, or business-related degree with HR qualification
- Minimum 3 of HR work
- Working knowledge of employment
- Excellent organisational, interpersonal and employee relations skills
- High-level PC literacy and knowledge of HR systems operation.
- Recruitment/Talent Acquisition experience
- Payroll knowledge an advantage
- Experience in organizing successful team events & Managing Admin related tasks
- Promote an environment that encourage collaboration and employee engagement
- Self-starter, driven and ability to work in a quick pace environment

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