Construction Project Coordinator

8 hours ago

Singapore TEA EXPLORER PTE. LTD. Full time

**Role Overview**:
**Role Responsibilities**:
**Project Administration**:

- Assist in the planning and coordination of new store construction projects from inception to completion.
- Maintain detailed project documentation, including contracts, schedules, and progress reports.
- Organize and manage project files, ensuring all documents are up-to-date and easily accessible.

**Communication and Coordination**:

- Serve as a liaison between internal teams, contractors, and external vendors to ensure effective communication and collaboration.
- Schedule and coordinate project meetings, prepare agendas, and distribute meeting minutes.
- Track and follow up on project deliverables and action items to ensure timely completion.

**Budget and Financial Management**:

- Assist in the preparation and monitoring of project budgets, ensuring all expenditures are documented and within approved limits.
- Process invoices and payment requests related to construction projects, ensuring accuracy and compliance with company policies.
- Maintain financial records and prepare regular budget reports for management review.

**Permits and Compliance**:

- Assist in obtaining necessary permits and licenses for new store construction projects.
- Ensure all construction activities comply with local regulations and company standards.
- Maintain records of all permits, inspections, and compliance documents.

**Procurement and Inventory**:

- Coordinate the procurement of construction materials, equipment, and supplies.
- Track and manage inventory levels, ensuring timely delivery of materials to construction sites.
- Assist in negotiating contracts and managing relationships with suppliers and vendors.

**Project Tracking and Reporting**:

- Monitor project progress and update project schedules to reflect current status.
- Prepare and distribute regular progress reports to project stakeholders.
- Identify potential issues and escalate them to the project manager for resolution.

**Role Requirements**:

- Bachelor’s degree in Construction Management, Business Administration, or a related field.
- 2-5 years of experience in project coordination, preferably in the food and beverages, retail, or construction industry.
- Strong organizational and multitasking skills, with the ability to manage multiple projects simultaneously.
- Excellent communication and interpersonal skills, with the ability to interact effectively with internal and external stakeholders.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software.
- Detail-oriented with strong analytical and problem-solving abilities.
- Ability to work independently and as part of a team, with a proactive and positive attitude.
- Knowledge of construction processes, permitting, and compliance requirements is a plus.
- Familiarity with budget management and financial tracking.

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