Receptionist

1 week ago

Singapore Avaso Technology Solutions Full time

Handle Reception related works ( eg. answering the telephone, taking messages, ushering visitors / vendors, Ordering & receiving food deliveries etc... )

Handle & response to sales & administrative enquiries from internal & external customers Ensure office tidiness & quality cleanliness standards ( especially in the meeting rooms & pantry areas ) carried out by the office cleaning teams.

Updating of staff phone/extension directory list. Office Keys management ( record, issued, collection & keys duplication request ) Data Entry/ Scanning/ Filing/ Documentation / Report management Liaise with Building Management team & appointed vendors for general office correspondence & maintenance issues /requests Generate Purchase requisitions, maintenance and inventory monitoring of office assets & supplies, Coordinating between departments and operating units in resolving day-to-day administrative, operational & sales support requests Booking, Organise, Coordinating & supporting corporate meetings, seminars & events with internal departments ( eg. Sales/Delivery/Project & HR Teams etc.. ) Internal to Wipro Providing transport logistics and administrative support for client/senior management meetings/Trainings, Onboarding Team, IMG & HR. etc.

Handling Mailroom related works ( eg. Local/ International courier, Distribution & receiving of mails. Handling & Coordinating office related maintenance and repair work requests. ( eg. copier/printer/projectors/vending machine/water dispenser etc.. )

Handling & Coordinating Aircon extension, temperature adjustment & servicing requests with building landlords / vendors Handling & Coordinating Physical Security related works. ( eg. Ensuring guests/vendors sign in at the reception & was escorted by relevant staff at all times ) Prepare, obtains the required management staff signature, track & follow up on International courier of documents with recipients Preparing business correspondence (often using word processing, spreadsheet, and presentation computer software) Eg. providing Invite letters for Business Visa and EP. Timely Invoice verifying, processing & submission to payment processing teams Provide support to the sales team as and when required Internal to Wipro Assist in Admin department budget/report tracking Maintenance of Admin Store Room storage items ( if applicable ) Record & updates of employee Seat Allocation information in your respective region & office building.

Handling of Access Card Control System. ( eg. Inventory control of Access Card/ID Badges/Guest passes/ Server room/No due clearance/Temp Access Cards/CCTV registers etc. ) Generating & Sending Weekly/Monthly Physical Security reports, mail reminders for Clearance.

Takes the initiative to review & response to routine admin requests & forwards urgent issues to appropriate individuals in the absence of Admin Assistant Manager /Senior Manager/Head ). Any Ad-hoc work instructions given by Admin ( Assistant Manager /Senior Manager/Head ).

**Required Skills**:
Minimum 2 years of relevant experience Good written & verbal command of English Proficient in MS office (ie: MS Word and Excel) Good communication & interpersonal skills Initiative, Responsible, Meticulous & Organized in work Able to multi task & work in a team with mínimal supervision The ability to work in a multi-cultural environment Able to start work within short notice / immediate

**Job Types**: Permanent, Full-time

Schedule:

- Day shift

Work Location: One location

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