Store Administrator

The Store Administrator – Data Entry is responsible for accurately entering, updating, and maintaining inventory and transaction data within the store's management system (e.g., BC365). This role supports efficient store operations by ensuring data integrity, timely documentation, and coordination with relevant teams.

Key Responsibilities:

1. Data Entry & System Management

• Accurately input inventory and product information into the BC365 store management system.

• Maintain up-to-date records, including product pricing, stock quantities, descriptions, and supplier details.

• Ensure all data is entered promptly and correctly to minimize errors.

1. Inventory Tracking & Reporting

• Monitor and record inventory levels to support stock replenishment and product movement tracking.

• Assist in conducting inventory audits and cycle counts to maintain data accuracy.

1. Transaction Recording

• Document sales orders, returns, goods transfers, and goods receipts accurately in BC365.

• Cross-verify transaction entries to ensure consistency and resolve any discrepancies.

1. Communication & Coordination

• Coordinate with store, lab, and satellite lab teams to maintain accurate inventory records.

• Support the processing of stock orders and deliveries based on store requirements.

1. Administrative Support

• Provide general administrative assistance to the inventory or store management team.

• Organize and file documents systematically and assist with data retrieval when needed.

• Ensure all transaction records are properly documented for compliance and reference.

1. Compliance & Data Accuracy

• Perform data entry tasks in line with company policies and standards.

• Maintain confidentiality of sensitive data related to inventory, pricing, and suppliers.

• Identify, report, and help resolve inventory record inconsistencies.

Requirements:

• GCE "O" Levels
• Prior experience in data entry, inventory control, or administrative support is an advantage.
• Familiarity with store or ERP systems (e.g., Microsoft Dynamics NAV or BC365) is beneficial.
• High attention to detail and strong data accuracy.
• Proficient in Microsoft Office (Excel, Word, Outlook) or equivalent software.
• Ability to handle large volumes of data efficiently and accurately.
• Strong organizational and time management skills.
• Good verbal and written communication skills.