Senior Office Manager

An esteemed higher education institution in Singapore is seeking a Senior Office Manager to join the Office of the President. This pivotal role offers you the opportunity to work at the heart of a respected academic environment, supporting executive operations and ensuring seamless office administration.

What you'll do:

As a Senior Office Manager, you will be entrusted with overseeing comprehensive administrative functions within the President's Office. Your days will be filled with tasks ranging from managing procurement processes, such as asset tracking and vendor liaison, to supporting executive communications through drafting official correspondence. You will also play an integral role in organising high-profile events that foster engagement between students, faculty members, and external guests. By maintaining digital resources like intranet sites and distribution lists, you will help streamline information flow across departments. Your ability to monitor budgets accurately ensures financial prudence while your readiness to provide backup support demonstrates your commitment to teamwork. Success in this role hinges on your capacity to juggle multiple priorities with grace while upholding confidentiality and professionalism at all times.

• Administer all purchasing activities for the President's Office by maintaining an up-to-date assets list, conducting annual reviews with the finance department, raising purchase orders for equipment and supplies, and sourcing suitable vendors as required.
• Oversee logistical needs such as coordinating maintenance for the President's car, handling road tax and insurance matters, and arranging servicing appointments to ensure smooth daily operations.
• Manage office access protocols efficiently to maintain security and facilitate seamless entry for authorised personnel.
• Monitor the President's Office budget closely by tracking expenditures, supporting research personnel matters, and assisting with budget-related queries or adjustments as needed.
• Draft correspondence on behalf of the President including welcome messages, congratulatory notes, and internal communications directed at the university community.
• Maintain the intranet site for the President's Office by updating content regularly and managing distribution lists to ensure effective communication within the institution.
• Assist with ad hoc printing requirements for the President's Office to support ongoing projects or urgent requests promptly.
• Organise and manage events hosted by the President's Office such as student lunches, faculty gatherings, seminars, conferences, and other special occasions requiring meticulous planning and execution.
• Provide backup cover for both the Executive Assistant and Personal Assistant when necessary to ensure continuity of service during absences or peak periods.
• Undertake additional administrative duties as assigned by the President to contribute positively to overall office efficiency.

What you bring:

The ideal candidate for Senior Office Manager brings substantial experience from previous roles involving complex administrative responsibilities in large organisations, preferably within academia or public sector environments. Your background should reflect hands-on involvement in procurement activities as well as proficiency in event coordination. You are adept at communicating professionally on behalf of senior leaders while safeguarding sensitive information. Familiarity with digital tools used for document management is important alongside practical knowledge of budgeting procedures. Your interpersonal skills enable you to collaborate seamlessly across departments; you are known for being reliable when called upon for additional support. Above all else, your methodical approach ensures nothing falls through the cracks even during busy periods.

• Demonstrated experience in office management or senior administrative roles within complex organisations where multitasking is essential for success.
• Proven ability to handle procurement processes including asset management, purchase order creation, vendor sourcing, and liaising with finance teams effectively.
• Strong organisational skills evidenced by successful event planning experience, coordinating logistics for meetings, seminars, conferences or similar functions.
• Excellent written communication abilities enabling you to draft clear correspondence on behalf of senior executives while maintaining discretion at all times.
• Familiarity with budget monitoring practices such as tracking expenses against allocated funds and preparing reports for review by leadership teams.
• Competence in maintaining digital platforms like intranet sites or shared drives along with managing distribution lists for internal communications purposes.
• A collaborative mindset that allows you to work harmoniously within cross-functional teams while providing dependable backup support when needed.
• Attention to detail when handling sensitive documents or confidential information related to executive operations or personnel matters.
• Adaptability in responding promptly to ad hoc requests or shifting priorities without compromising quality of output.

What sets this company apart:

Joining this renowned educational institution means becoming part of a vibrant community dedicated to excellence in teaching, research, and service. The organisation is celebrated not only for its academic achievements but also for fostering an inclusive environment where staff are encouraged to grow professionally through training opportunities and mentorship programmes. Employees benefit from flexible working arrangements designed to promote work-life balance alongside generous leave entitlements. The culture here is one of mutual respect, where contributions are recognised and teamwork is championed at every level. As part of this supportive network, you will have access to resources that empower you both personally and professionally while making a meaningful impact on campus life.

What's next:

If you are ready to take on a fulfilling role at the centre of academic leadership operations in Singapore's higher education sector, this is your chance

Apply today by clicking on the link provided, your next career move awaits

Do note that we will only be in touch if your application is shortlisted.

Robert Walters (Singapore) Pte Ltd

ROC No.: E | EA Licence No.: 03C5451

EA Registration No.: R Ilse Clement