Office Management Executive – Events Management

7 days ago

Central Region, Singapore PERSOL Full time $40,000 - $80,000 per year

Exciting Career Opportunities with a Leading Government Statutory Board in Communications & Cyber Security

Job Description

  • Be the main point of contact for event requests
  • To sit in for any pre-event discussions with internal stakeholders
  • To source, shortlist and recommend suppliers/vendors according to budget given
  • To support the procurement process for the events (e.g. catering, gifts, live stations)
  • Preparing approvals and ensures that approvals are sought before arranging for any purchases
  • To be proficient in Canva (doing up of EDMs)
  • Coordinate booking of venues and internal stakeholders' calendars for the event arrangements
  • To be able to plan out the program based on the purpose of the event and to seek the necessary approvals prior
  • Manage RSVP via FormSg (e.g. collating dietary requirements/menu selection)/registrations, collate post-event feedback/after-action review (AAR)
  • To do all the necessary building clearances, catering and visitors for events (if needed)
  • Assist in purchasing food for VIP
  • Manage queries related to event logistics and booking requests via email
  • Assist in the preparation of daily event forecasts to be communicated to relevant departments
  • Support on-site operations during events, ensuring smooth execution
  • Liaise with the AV team for the setup of AV system when required
  • Scheduling of meeting room equipment maintenance with vendor
  • Train internal stakeholders on use of AV system
  • Perform quality checks on digitized records against the physical copies to ensure readability on the digitized records
  • Shift physical files between nearby office buildings
  • Provide event management support e.g. coordination with all internal and external stakeholders (i.e. staff, vendors, speakers, and suppliers), preparation and printing of materials, event set up and logistical support for the event
  • Assist with visitors/contractor clearance to event venue (if any)
  • Any other ad hoc duties assigned

Job Requirement

  • Min Diploma in any discipline with min 2 years of relevant working experience would be an added advantage
  • Meticulous with details, good communication and interpersonal skills
  • Able to work in a fast pace and challenging environment

Working Hours

  • Mondays to Fridays, 8:30am – 6pm (1hr lunch break)
  • City Hall MRT

We regret to inform, only shortlisted candidates shall be contacted.

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EA License No: 90C3494 | EA Personnel No: R | EA Personnel Name: Khadijah Abdul Rahman

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