Office Management Executive – Events Management

1 week ago

Central Region, Singapore PERSOL Full time $104,000 - $130,878 per year

Exciting Career Opportunities with a Leading Government Statutory Board in Communications & Cyber Security

Job Description

  • Be the main point of contact for event requests
  • To sit in for any pre-event discussions with internal stakeholders
  • To source, shortlist and recommend suppliers/vendors according to budget given
  • To support the procurement process for the events (e.g. catering, gifts, live stations)
  • Preparing approvals and ensures that approvals are sought before arranging for any purchases
  • To be proficient in Canva (doing up of EDMs)
  • Coordinate booking of venues and internal stakeholders' calendars for the event arrangements
  • To be able to plan out the program based on the purpose of the event and to seek the necessary approvals prior
  • Manage RSVP via FormSg (e.g. collating dietary requirements/menu selection)/registrations, collate post-event feedback/after-action review (AAR)
  • To do all the necessary building clearances, catering and visitors for events (if needed)
  • Assist in purchasing food for VIP
  • Manage queries related to event logistics and booking requests via email
  • Assist in the preparation of daily event forecasts to be communicated to relevant departments
  • Support on-site operations during events, ensuring smooth execution
  • Liaise with the AV team for the setup of AV system when required
  • Scheduling of meeting room equipment maintenance with vendor
  • Train internal stakeholders on use of AV system
  • Perform quality checks on digitized records against the physical copies to ensure readability on the digitized records
  • Shift physical files between nearby office buildings
  • Provide event management support e.g. coordination with all internal and external stakeholders (i.e. staff, vendors, speakers, and suppliers), preparation and printing of materials, event set up and logistical support for the event
  • Assist with visitors/contractor clearance to event venue (if any)
  • Any other ad hoc duties assigned

Job Requirement

  • Min Diploma in any discipline with min 2 years of relevant working experience would be an added advantage
  • Meticulous with details, good communication and interpersonal skills
  • Able to work in a fast pace and challenging environment

Working Hours

  • Mondays to Fridays, 8:30am – 6pm (1hr lunch break)
  • City Hall MRT

We regret to inform, only shortlisted candidates shall be contacted.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to P-Serv Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.p- You acknowledge that you have read, understood, and agree with the Privacy Policy.

EA License No: 90C3494 | EA Personnel No: R | EA Personnel Name: Khadijah Abdul Rahman

  • Event Manager

    2 weeks ago

    Central Region, Singapore Tricom Events Pte Ltd Full time $104,000 - $130,878 per year

    "I don't like it, but I don't know why.""It's not bad but it's just not 'there' yet""So when do you need this? Yesterday. HAHA.""Can you give us a few more ideas, but we have no money to spend"TrueStory #JustAnotherClientMeetingCan you keep a straight face, grit your teeth and smile through these? Now try following that up with a quick, somewhat logical and...

  • Events Management Executive

    2 weeks ago

    Central Region, Singapore Singapore Red Cross Society Full time $70,000 - $120,000 per year

    JOB PURPOSEAs a core member of the Resource Development (RD) Team, you will report to and work closely with the Assistant Head and share collective responsibilities in meeting the society's fundraising objectives. In particular, as part of the events team, you will plan, organise and execute Signature fundraising events such as Grateful Hearts Day, Charity...

  • Senior Manager, College of Graduate Research Studies

    3 days ago

    Central Region, Singapore Singapore Management University Full time $120,000 - $180,000 per year

    Professional Development for Postgraduate by Research (PGR) StudentsOversee the design, enhancement and delivery of the Graduate Research Professional Development (GRPD) framework to strengthen the skills, teaching capability and career readiness of PhD and Master by Research (MbR) students.Collaborate with internal stakeholders (Centre for Teaching...

  • Events & Exhibitions Manager (Semiconductor events)

    2 weeks ago

    Central Region, Singapore The Supreme HR Advisory Pte Ltd Full time $5,500 - $7,000 per year

    Exhibitions & Events Manager (Semiconductor events)5 days, 9am-6pmSalary: $5500 -$7000Location: 20 Kallang Avenue, Pico Creative Centre, Singapore 3394111 year Contract based, renewable or convert to permanent staffAbout the company:Global industry association that unites the entire electronics manufacturing and design supply chain.Job scope:Work with...

  • Executive (6-month contract), Lee Kong Chian School of Business

    6 days ago

    Central Region, Singapore Singapore Management University Full time $40,000 - $60,000 per year

    Managing various office administrative duties and operations, including facilities management.Liaising with and responding to enquiries from faculty, students, other SMU administrative offices/schools, and external vendors/partners.Supporting logistics for events and meetings managed by Corporate Services, such as Dean's meetings, Management Board Meetings,...

  • Sales Manager

    2 weeks ago

    Central Region, Singapore Kingfisher Executive Search Full time $104,000 - $130,878 per year

    Are you passionate about driving retail success and leading a dynamic sales team to the next level?We are looking for an experienced Sales Manager in the Retail industry.-Well-known retail brand-Report to office (Mon~Fri)-AWS-Quarterly Incentive[Key Responsibilities]Identify and curate attractive products to boost in-store events & promotionsDrive business...

  • Event Services Manager

    1 week ago

    Central Region, Singapore Grand Copthorne Waterfront Hotel Singapore Full time $104,000 - $130,878 per year

    Reporting to the Director of Business Development (Events) , the incumbent shall be responsible:-To work closely with the Director of Business Development (Events) to develop strategies to maximize yield for the Hotel catering business.Follow up and finalizing event details on confirmed MICE/Corporate groups as allocated by Head of Department or Director of...

  • Operation Executive

    2 weeks ago

    Central Region, Singapore Assurance Management Resource Full time $104,000 - $130,878 per year

    We are seeking a full-time Operation Executive to join our team in the Queenstown Central Region. In this key role, you will be responsible for providing administrative and operational support to our team, ensuring the smooth and efficient running of our business processes.Key ResponsibilitiesProvide administration support to the teamAssisting with inquiries...

  • Assistant Manager, Financial Services, Office of Finance

    2 weeks ago

    Central Region, Singapore Singapore Management University Full time $70,000 - $120,000 per year

    ComplianceProcess customer invoices/ funding claims in accordance with policies, procedures and funding agreement. Follow up with customer and funding agency when debts are due.Maintenance of Master RecordsUpdate customer master records and ensure integrity of data.Data Analytics and DashboardingAnalyse data to identify trends and/ or anomalies and prepare...

  • Manager, Technology Support and Procurement, IITS

    4 days ago

    Central Region, Singapore Singapore Management University Full time $80,000 - $120,000 per year

    This position is for Office of Integrated Information Technology Services (IITS).Build and implement software installation, configuration, and maintenance for Windows, Mac, and mobile devices, including roll-outs, upgrades, patches, and service packs.Manage Microsoft Windows and Mac endpoints, build, and deploy using Microsoft Intune (Windows Autopilot) and...