Front Desk

6 hours ago

Singapore Metabit Asset Management Pte. Ltd. Full time $30,000 - $60,000 per year
Key Responsibilities

1. Front Desk Duties

  • Greet visitors, clients, and vendors in a professional and welcoming manner.
  • Answer and direct incoming phone calls and emails promptly and courteously.
  • Maintain the reception area to ensure it remains organized, tidy, and presentable at all times.
  • Handle all incoming and outgoing mail and courier deliveries, ensuring timely distribution.

2. Office Administration

  • Oversee day-to-day office operations, including pantry supplies, stationery, and office equipment maintenance.
  • Vendor and Facility Management:

Liaise with external vendors, building management, and IT service providers.

Handle vendor sourcing, quotation comparison, contract execution, and service quality monitoring.

Manage vendor-related processes such as purchase requests, invoice tracking, and payment submissions.

Ensure all procurement and payment procedures comply with internal control policies.
- Employee and Office Support :

Coordinate company events, team building activities, and office gatherings to foster team engagement.

Support recruitment logistics, including scheduling interviews and welcoming candidates.

Assist in employee onboarding — preparing welcome kits, arranging seating, and coordinating IT setup.

Help organize staff travel and accommodation when needed.
- Provide general administrative and HR support for ad hoc projects, internal documentation, and reporting.

Requirements
  • Prior experience in front desk, office admin, or customer service roles preferred
  • Strong verbal and written communication skills in both English and Chinese
  • Proficient in Microsoft Office (Outlook, Word, Excel) and basic tech tools
  • Professional appearance with a friendly and confident demeanor
  • Highly organized, proactive, and able to multitask with minimal supervision
  • Discretion and confidentiality in handling sensitive information
  • Diploma or above in Business Administration or related fields is a plus
  • This position is open to Singapore citizens only.

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