Assistant Manager, Space Management

The College of Engineering (CoE) at NTU Singapore invites applications for the position of Assistant Manager (Space Management). This is a crucial role within the Faculty Affairs Division, responsible for managing and optimising office and laboratory spaces across the five Engineering schools. The successful candidate will play a vital role in advancing CoE's strategic objectives in space planning and utilisation through data-driven insights, stakeholder engagement, and best-in-class space management practices.

Key Responsibilities:

1. Space Management and Planning

2. Oversee and maintain the College's physical space inventory, including academic offices, research laboratories, and shared facilities.

3. Work with Schools and central units to understand space requirements and propose optimal space allocation aligned with faculty hiring, research needs, and operational changes.
4. Manage renovation and reconfiguration projects for faculty offices and laboratories in collaboration with the Office of Development & Facilities Management (ODFM) and other stakeholders.

5. Conduct regular audits and validation of space utilisation and floor plans in collaboration with the Campus Planning Working Committee (CPWC), ensuring compliance with university space standards.

6. Data Analytics and Reporting

7. Manage and update space data using AutoCAD and space management platforms such as Planon or similar Integrated Workplace Management System (IWMS)/Computer Aided Facility Management (CAFM) software.

8. Maintain an up-to-date archive of electronic floorplans and spatial data, including accurate room attributes and layouts.
9. Perform analysis of occupancy, utilisation, and forecasted space needs.

10. Produce standardised and ad hoc reports and dashboards to support space planning and decision-making at the College level.

11. Policy Development and Strategic Initiatives

12. Support the formulation of College-level space policies and principles through data-informed recommendations.

13. Collaborate with internal stakeholders to develop a streamlined space allocation framework across Schools.

14. Support change management processes for faculty relocations, space reallocations, and lab refurbishments.

15. Systems and Process Management

16. Coordinate CAD file management, including check-in/check-out procedures for updates and drawings.

17. Ensure data accuracy in space inventory systems, including integration of personnel and room assignment data.
18. Ensure consistency in as-built records and spatial data standards.

Qualifications and Requirements:

Education and Experience:

• A recognised university degree, preferably in real estate, facilities management & planning, or a related field.
• At least 3-5 years of relevant experience in space planning, facilities data management, or workspace operations.

Skills Requirements:

• Proficiency in AutoCAD and experience working with space/facilities management systems such as Planon, Archibus, or IWMS/CAFM tools.
• Strong data analytics and visualisation capabilities.
• Familiarity with gross floor area measurements and spatial reporting standards.
• Experience in integrating and maintaining spatial databases is a plus.
• Excellent project coordination, stakeholder management, and communication skills.
• Detail-oriented with strong organisational and problem-solving abilities.
• Able to work independently while collaborating across diverse functional teams.
• Adaptability in managing multiple projects in a dynamic university environment.

Note: We recognise that not every candidate will fulfil every qualification listed. If you believe you have the relevant experience, transferable skills, and motivation to succeed in this role, we encourage you to apply.

Why Join Us?

At NTU College of Engineering, you will be part of a vibrant team shaping the spatial and operational future of one of Asia's top Engineering colleges. Your work will directly impact the infrastructure supporting groundbreaking research and innovation across multiple disciplines.

How to Apply:

Interested applicants are invited to submit their detailed resume and cover letter through NTU's career portal.

We regret that only shortlisted candidates will be notified.