Admin Assistant

5 days ago

Toa Payoh, Singapore Universal (Far East) Pte Ltd Full time $20,000 - $24,000 per year

Universal (Far East) Pte Ltd is hiring a Full time Admin Assistant role in Toa Payoh, Singapore. Apply now to be part of our team.

Job summary:
  • Looking for candidates available to work:
    • Monday: Morning
    • Tuesday: Morning
    • Wednesday: Morning
    • Thursday: Morning
    • Friday: Morning
  • 1 year of relevant work experience required for this role
  • Expected salary: $2,000 - $2,400 per month

Duties & Responsibilities:

  • Prepare shipping documents (DO, Invoice & packing list) & following up with vendors on shipment and delivery.

  • Work closely with customers, vendors, agent and forwarder.

  • Collaborate with finance and operations on the collection of payment.

  • Ensuring accurate data entry into excel system and proper filing of documents.

  • Prepare monthly sales reports.

  • Ensure timely submission and staff commission.

  • Prepare purchase requisition from Netsuite and ensuring purchase orders are processed timely and accurately.

  • Maintaining accurate purchasing records, and ensuring compliance with Standard Operating Procedure, company policies, legal regulations, and ISO 9001 standards.

  • Matching of supplier's invoices with supporting documents such as PO & DO.

  • Oversea office cleanliness and handle miscellaneous office issues as they arise.

  • Provide administrative support including receiving visitors, setting up presentations.

  • Perform any other ad-hoc work duties as assigned from time to time.

Job Requirements:

  • At least Professional Certificate/Nitec/Diploma in Business Administration.

  • Fresh or 1-2 years of relevant experience in an administrative role.

  • Experience in Netsuite System is preferred.

  • Proficiency with Microsoft Office (Word, Excel, Outlook & PowerPoint).

  • Good communication skills, negotiation skills (written and verbal).

  • Independent and able to work in a fast-paced environment and as part of a team.

  • Fluent in English.

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