project executive, operations

3 days ago

Singapore I-PEX SINGAPORE PTE. LTD. Full time $90,000 - $120,000 per year

Job Purpose

As the Project Executive , you will be responsible for the end-to-end execution of core project deliverables and operational coordination. You will act as the key engine for the Project Manager, ensuring seamless project flow, maintaining rigorous documentation, and facilitating critical bilingual communication across regional and global stakeholders.

Key Responsibilities

Project Execution & Delivery:

  • Independently manage and drive specific project workstreams and assigned deliverables, ensuring deadlines are met and quality standards are upheld.
  • Develop and maintain detailed project schedules, action logs, and tracking reports, proactively identifying potential deviations from the plan.
  • Support efforts to ensure compliance with relevant regulatory requirements.

Bilingual Stakeholder Management:

  • Serve as the critical communication bridge between the Singapore team and the Japan Headquarters (HQ), handling complex correspondence and conveying key decisions accurately.
  • Coordinate and schedule all high-level project meetings, preparing agendas, managing logistics, and translating or summarizing detailed meeting minutes.

Documentation & Administrative Oversight:

  • Take full ownership of the Project Management Office (PMO) documentation system, ensuring all reports, contracts, presentations, and correspondence are meticulously organized, archived, and up-to-date.
    Prepare presentations, proposals, and communication materials for both local and HQ distribution.

Requirements

Education & Experience

  • Diploma or Bachelor's degree in any discipline.
  • Minimum 3 years of experience in a dedicated project environment, supporting strategic or operational projects.
  • Demonstrated experience handling sensitive corporate documents and confidential information.

Skills

  • Proven ability to take ownership of tasks and execute workstreams with minimal direct supervision.
  • Exceptional organizational rigor, discipline, and attention to detail in documentation and reporting.
  • High proficiency in MS Office Suite.

Languages

  • Proficiency in English (written and spoken) is required for local operations and general business.
  • Mandatory: Business-level fluency in Japanese (JLPT N1 equivalent) is essential for communication and documentation with our Japan HQ.

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