Accounts and Administrative Assistant

Join us as an Accounts cum Admin Assistant Support our regional day-to-day finance operations and accounting administration, ensuring timely vendor payments, accurate records, and smooth month-end close activities. This role also interfaces with vendors, banks, and the group finance team to maintain strong controls, compliance, and audit-ready documentation.

Job Responsibilities:

• Accounts payable processing: Record invoices in SAP, verify approvals and coding, prepare and upload payment requests in the bank portal, and email supporting documents to the authoriser for approval.
• Payment control and documentation: Track and file all payment support including invoices, approvals, and remittance advice to maintain a complete audit trail.
• Bank reconciliation: Reconcile operating bank accounts, investigate timing differences and unmatched items, and clear reconciling entries within closing timelines.
• Month-end closing: Calculate and post intercompany forex revaluation journals in SAP, close the AP subledger, update the cash book, and prepare provisions with supporting schedules.
• Vendor management: Obtain statements of account (SOA), reconcile unrecorded liabilities, and upon receipt of actual invoices, reverse provisions and post the actual entries.
• Intercompany (ICO): Perform intercompany balance confirmations, follow up variances, and align cut-off with counterparties.
• Reporting: Prepare the Monthly Summary Report (MSR) covering AP aging, cash movements, provisions, and intercompany positions.
• Ledger reconciliation: Upload supporting for ledgers and subledgers into the reconciliation tool (WELART) quarterly, with clear tick-backs to the general ledger.
• Compliance and audits: Coordinate annual return filing and support other statutory requirements with external auditors, including statutory audit, tax audit, and GST/VAT matters.
• Liaison: Work closely with the group finance team on reporting timelines, consolidation pack requirements, and policy compliance; provide reconciliations and explanations as needed.
• Administration: Provide general administrative support such as document management, vendor onboarding paperwork, and basic office coordination to facilitate finance operations.

Requirements

• Diploma in Accounting or equivalent preferred, with working knowledge of SAP or similar ERP considered an advantage.
• 1–3 years of experience in accounts/AP operations; exposure to FX; exposure to bank portals, month-end routines, and basic intercompany processes is beneficial.
• Strong attention to detail, good documentation discipline, and the ability to manage multiple deadlines.
• Proficient in Excel and comfortable communicating with vendors, banks, and internal stakeholders.

Benefits:

• 13th Month Bonus
• Performance Bonus
• Employee staff purchase