Senior Executive/Executive

1 week ago

National University Of Singapore National University of Singapore Full time $60,000 - $120,000 per year

Company description:

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description:

Job Description

Operations

  • Coordination of all activities required to preserve/enhance the physical and functional integrity of residential facilities including work authorization, inspection, emergency preparedness related requirements.
  • Supervise various subcontractors' works and ensure contractors' compliance within work parameters.
  • Attend to complaints and/or requests from residents.
  • Sourcing and collation of data in preparation for the annual budgeting of funds for repairs or improvement programmes.
  • Support respective properties to work towards achieving set goals through monitoring of KPIs and work activities and drive initiatives to achieve desired outcome.
  • Support respective properties for key tasks and during key events, including check-in/out activities, logistics, maintenance works, housekeeping and contracts management.
  • Any other operational duties as needed.

Operations Admin

  • Prepare, collate and manage reports and documents, including but not limited to occupancy, maintenance request, property, property checklists and service level agreement (SLA) reports.
  • Preparation of agenda and minutes-taking for monthly operation meetings, where needed.
  • Administration of surveys, posters, forms, timelines, rules and regulations for mass check-in, vacation stay, and mass check-out activities.
  • Coordinate with internal and external stakeholders on necessary resources and logistics as requested by the team during peak periods, including but not limited to ad-hoc staff and security personnel, signage, and meals.
  • Perform other operation coordination or administrative support tasks as requested by management.

Procurement

  • Perform procurement duties, including issuing of purchase order/payment requisition in accordance with established standards and procedures.

Financial Management

  • Maintain, plan and forecast budget, comply with purchasing processes, prompt clearance of invoices, and monitor contracts.

Updating of Policies and Procedures

  • Updating of residential policies and processes to ensure relevancy and effectiveness.

Qualifications

  • Tertiary qualification with minimum 2 years of working experience in administration, customer service and/or operations.
  • Previous work experience at residential properties will be an added advantage.
  • Good verbal and written communication skills.
  • Proficiency in MS Word, MS Excel and MS Powerpoint.
  • Exemplary interpersonal skills with attributes of a good team player.
  • Dynamic, ability to multitask and adaptable to take on new responsibilities.
  • Proactive, meticulous and responsible with a passion for continuous learning.

More Information

Location: Kent Ridge Campus

Organization: University Campus Infrastructure

Department : Campus Life

Employee Referral Eligible: Yes

Job requisition ID : 30490

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