Bookkeeper

Responsible for maintaining accurate financial records, performing day-to-day accounting tasks, and ensuring compliance with company policies and statutory requirements. Supports management with timely financial reports, reconciliations, and bookkeeping activities using Xero (or relevant accounting software).

1. Daily Accounting Operations

• Record all daily financial transactions (sales, purchases, payments, receipts).
• Maintain general ledger and ensure all postings are accurate and up to date.
• Manage petty cash transactions and staff expense claims.
• Issue and record customer invoices and supplier bills in Xero.

2. Accounts Receivable (AR)

• Create and send invoices to customers.
• Monitor and follow up on overdue payments.
• Reconcile customer statements and ensure collections are properly recorded.
• Maintain updated records of client payments and outstanding balances.

3. Accounts Payable (AP)

• Verify and record supplier invoices and delivery orders.
• Prepare supplier payments (via bank transfer, cheque, or online payment).
• Reconcile supplier statements and resolve discrepancies.
• Maintain proper filing of supplier invoices and payment proofs.

4. Bank & Account Reconciliation

• Perform monthly bank reconciliations.
• Ensure all transactions in bank statements are matched with system entries.
• Assist in reconciliation of company credit cards, PayNow, and online payment platforms (e.g., Shopee, FairPrice, etc.).

5. Financial Reporting

• Assist in monthly closing and generate management reports (P&L, balance sheet).
• Prepare schedules for auditors or management as required.
• Support budgeting, forecasting, and cost analysis where necessary.

6. Compliance & Documentation

• Ensure accurate filing of financial documents and receipts.
• Assist with GST submission and other statutory filings (IRAS, CPF, etc.) when required.
• Maintain confidentiality of all financial information.

7. Coordination & Support

• Liaise with internal departments (Admin, Sales, Operations) for invoice verification and payment matters.
• Coordinate with external auditors, tax agents, and suppliers when necessary.
• Support management with ad-hoc financial or administrative tasks.

• Diploma or higher qualification in Accounting, Finance, or related field.
• Minimum 2 years of bookkeeping or accounting experience (F&B or manufacturing industry preferred).
• Proficient in Xero accounting software and Microsoft Excel.
• Strong attention to detail and good organizational skills.
• Able to work independently and meet deadlines.