Administrative Assistant

3 days ago

Marine Parade, Singapore CREATEMAKE Full time $30,000 - $36,000 per year

Join our growing team at CreateMake

We are a growing interior design studio dedicated to creating thoughtful, functional, and beautifully crafted spaces. From concept design to project completion, our team takes pride in blending creativity with precision. As our portfolio expands, we are looking for a highly organized and proactive Administrative Assistant to support our daily operations and ensure smooth coordination across projects.

Key Responsibilities:

· Provide day-to-day administrative support to the design and project management team.

· Manage correspondence (emails, phone calls, scheduling appointments, meeting arrangements).

· Maintain project documentation, contracts, and client records.

· Assist with preparation of invoices, quotations, and progressive payment tracking.

· Coordinate with suppliers, contractors, and clients on documentation and scheduling.

· Monitor inventory of office and studio supplies, and handle procurement needs.

· Support HR-related tasks (staff onboarding, leave tracking, payroll coordination).

· Contribute to overall workflow improvement and ensure deadlines are met.

Requirements:

· Diploma or equivalent in Business Administration, Office Management, or related field.

· At least 2 years' experience in administrative or operations support (experience in design, architecture, or construction industry is a plus).

· Strong organizational and time-management skills with attention to detail.

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

· Experience with accounting/invoicing software (e.g., Xero, QuickBooks) is advantageous.

· Excellent written and verbal communication skills.

· A proactive, resourceful, and adaptable team player with a positive attitude.

What We Offer:

· Opportunity to work closely with a passionate and creative team.

· Exposure to a wide range of design and renovation projects.

· Professional growth and career development in a dynamic studio environment.

· A collaborative and supportive work culture.

How to Apply?

If you are detail-oriented, motivated, and excited to contribute to the growth of a design studio, we'd love to hear from you.

Job Types: Full-time, Permanent

Pay: $2, $3,000.00 per month

Benefits:

  • Additional leave
  • Flexible schedule
  • Professional development

Work Location: In person

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