Executive Assistant

5 days ago

Kent Ridge, Singapore National University Hospital Full time $40,000 - $80,000 per year

Overview

The job-holder is responsible to provide operational and administrative support to Senior Nursing Officers / Nursing Officers and Ops & Admin Manager in Operating Theatre.

Job Responsibilities

You will be responsible for the following:

  1. Manage daily OT scheduling and finalise OT listing for timely dissemination to SSS Ops & Admin staff and OT Nurse Managers.

  2. Ensure effective coordination with Clinics, Doctors and Anaesthetists regarding daily OT scheduling.

  3. Ensure all cases are accurately scheduled in the OT.
  4. Ensure optimal utilisation of OT resources.

  5. Ensure daily OT listing is finalised in a timely manner.

  6. Contact patients to remind them of surgery reporting time, reporting location and fasting instructions.

  7. Ensure elective pre-operative phone call is conducted for all patients prior to D-3 and D-1 day of surgery.

  8. Ensure reporting time, reporting location and fasting instructions are communicated accurately and clearly to patients.
  9. Ensure professional phone etiquette is maintained in all patient interactions.

  10. Ensure accuracy and completeness of call logs.

  11. Answer incoming queries from patient regarding details pertaining to their surgeries.

  12. Ensure patients enquiries are addressed promptly.

  13. Manage and coordinate Emergency OT (EOT) cases.

  14. Ensure effective coordination with Doctors, Anaesthetists, OT Nurses and Radiographers regarding emergency cases.

  15. Ensure accurate and proper documentation of events.
  16. Ensure adherence to prioritisation protocols

  17. Ensure flexibility in handling dynamic situations.

  18. Other job duties such as assisting with resolution of customer feedback, ensuring email requests are cleared daily, collating statistics or reports required, guiding and coaching junior staffs.

  19. Perform any other duties as assigned by the RO and/or the person(s) in-charge

Requirements

  • Diploma from a recognised institution.
  • Possesses initiative and keenness to learn.
  • Possesses good interpersonal and communication skills.
  • Ability to multi-task, work independently and work in a team.
  • Service-oriented and customer-focused.
  • Proficient in Microsoft Office Applications.
  • Minimum of two years of relevant experience preferred.

  • Senior Executive/assistant Manager

    2 weeks ago

    Lower Kent Ridge Road, Singapore ExecutiveSenior Executive (Programme Administration) Full time

    About Centre for Governance and SustainabilityEstablished in 2010, the Centre for Governance and Sustainability (CGS) is a research centre that aims to conduct high-quality academic research in the areas of corporate governance and corporate sustainability. The Centre undertakes dialogues with business practitioners, government officials and regulators to...

  • Senior Executive

    2 weeks ago

    Lower Kent Ridge Road, Singapore Executive Senior Executive, Programme Operations & Client Services Full time

    **Academic Medicine implementation** - Prepare proposals and lead or facilitate initiatives for review by the Academic Medicine Executive Committee. - Review AM work processes and explore various methodologies to streamline and/or automate routine operations to ensure effective joint frameworks. - Devise and implement initiatives to improve collaborations...

  • Executive

    2 days ago

    Lower Kent Ridge Road, Singapore Executive (Grant Management and Patent Administration) Full time

    **Executive** The Executive will be responsible mainly for the administration of the Department’s self-funded Graduate Coursework programmes. - Provide administrative and operational support for running the programmes. This includes the admission, registration, graduation, fees, examination processes, student life, etc. - Liaise with all the...

  • Executive/senior Executive/assistant Manager

    2 days ago

    Lower Kent Ridge Road, Singapore ExecutiveSenior Executive, Education Advancement Department Full time

    The incumbent will play a key role in supporting end-to end operations of student academic administration and processes within the graduate school. This individual should be adaptable, versatile, and ready to handle a range of responsibilities as required. He/She must excel in a fast-paced environment and work closely with a variety of stakeholders,...

  • Communications Executive/ Assistant Manager

    2 weeks ago

    Kent Ridge, Singapore Dynamic Human Capital Pte Ltd Full time $60,000 - $120,000 per year

    We are seeking a passionate and creative Communications Executive / Assistant Manager to join our dynamic team. In this role, you will collaborate with professionals dedicated to delivering impactful healthcare communications. You will help shape the voice and identity of a leading healthcare institution, building meaningful connections with both internal...

  • HR Business Partner

    6 hours ago

    Lower Kent Ridge Road, Singapore Senior Executive (Strategic Communications) Full time

    We are looking for a HR Partner to join our team of HR Business Partners that supports a group of Research Centres and Institutes at CLS/MD6, as well as Faculties/Schools under the CLS/MD6 Cluster’s care. You will partner and support the business line heads and managers to handle a full spectrum of HR functions which includes talent acquisition, staff...

  • Executive (Academic Affairs)

    2 weeks ago

    Lower Kent Ridge Road, Singapore Venture Programme Senior Executive, Cybersecurity Innovation (CyberBoost) Full time

    Job PurposeThe Executive will support our Career Services offerings which is part of the Professional Development (PD) team. PD looks at designing and running experiential and professional learning programmes to help students build critical career preparation and professional skills, clarify their goals and connect with internship and employment...

  • Executive Assistant, Operations

    3 days ago

    Kent Ridge, Singapore Dynamic Human Capital Pte Ltd Full time $40,000 - $60,000 per year

    Our client, a leading public healthcare institution, is seeking a dedicated and resourceful individual to provide comprehensive administrative support to the Nursing Admin Department. This role is central to ensuring smooth day-to-day operations, enabling nurses and nursing leaders to focus on delivering high-quality patient care.ResponsibilitiesProvide...

  • Executive / (Senior) Assistant Manager, Diagnostic Imaging IT

    7 days ago

    Kent Ridge, Singapore National University Hospital Full time $90,000 - $120,000 per year

    Career in the HospitalJoin our incredible team at the National University Hospital (NUH), where we believe that a hospital is more than just a workplace. Every day, we witness the remarkable impact that our healthcare professionals can have on individuals, families, and entire communities.At NUH, we are driven by a shared purpose – to lend a helping hand...

  • Senior Executive

    3 days ago

    Kent Ridge, Singapore National University Hospital Full time $90,000 - $120,000 per year

    Reporting to the Manager, Inpatient Operations, the Senior Executive (SE) / Assistant Manager (AM) will assist in the management of assigned clinical and/or patient services in the hospital and/or project management role for ward infrastructure and/or building improvement projects. S/he will be responsible for key departmental and/or service performance...