Adminisrrative Executive

Position: Administrative Executive (Japanese Speaking) (Job ID: 19955)

• Beach Road
• Basic + AWS

Job Description:

General Back-Office Operations:

• Play a central role in supporting the operation of the Singapore entity, handling accounting, HR, general affairs, and administrative functions.
• Workflow Design and Improvement:
• Develop and enhance systems and processes to streamline daily operations and improve efficiency.

Accounting Duties:

• Manage three corporate bank accounts.
• Handle vendor payments and issue invoices.
• Prepare necessary documents for P&L and Balance Sheet reporting, submit them to the accounting firm, and review finalized financial statements.
• Oversee accounting and taxation matters, liaising with external accounting firms and tax authorities.
• Responsible for audit coordination.
• Support annual budget preparation and participate in monthly reporting meetings.

Human Resources and Employee Benefits:

• Prepare payroll-related documents and provide them to the accounting firm.
• Manage employee data and oversee the recruitment process.
• Administer employee benefits programs.
• Knowledge and Skills in Singapore Regulations:
• Possess knowledge and hands-on experience in Singapore's Employment Law (MOM), Company Law (Company Secretary matters), and Accounting practices.

Tokyo Branch Management:

• Serve as Office Manager for the Tokyo Branch established in April 2024.
• Coordinate with Japanese judicial scriveners, lawyers, and banks to facilitate branch establishment.
• Liaise with Japanese accounting firms to handle accounting and tax matters for the Tokyo Branch, and coordinate between Singapore and Japan accounting offices.
• Coordinate with Japanese staffing agencies for temporary staff recruitment at the Tokyo Branch.
• Contract and Asset Management:
• Manage office lease agreements, insurance policies, and other contracts to ensure smooth business operations.

Job Requirements:

• Proven experience in handling communications with banks; familiarity with managing multiple corporate bank accounts is an advantage.
• Strong ability to manage HR and administrative functions independently, demonstrating high ownership and responsibility.
• Japanese language is required to effectively coordinate with Japanese accounting firms and manage Japan-based financial matters in Japanese, also require to attend internal meeting with HQ Japanese speakers.
• Comfortable working in a dynamic environment without existing manuals or established processes, taking initiative to manage all back-office operations comprehensively.

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

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Tan Katrina Therese Yap

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Pasona Singapore Pte Ltd

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