Senior Executive, Diagnostic-Radiology, 2 years' contract

3 days ago

National University Of Singapore National University of Singapore Full time $60,000 - $90,000 per year

Company description:

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description:

Job Description

The Department of Diagnostic Radiology at NUS Medicine is seeking a proactive, highly organized Administrative Executive to strengthen our education and research operations. You will coordinate teaching activities for undergraduates and residents, support research administration, and ensure smooth day-to-day operations so our faculty can focus on delivering high-impact education and advancing research.

This role is ideal for someone who enjoys managing complex schedules, takes pride in accuracy and timeliness, and communicates confidently with diverse stakeholders in a dynamic academic medical environment.

What you will do

  • Research administration

  • Assist with preparation and submission of research proposals, IRB/ethics applications, and grant documentation.

  • Track project timelines, milestones, deliverables, reporting requirements, and publications.
  • Maintain organized, up-to-date project records and ensure reporting deadlines are met.

  • Teaching and academic coordination

  • Coordinate teaching schedules, timetables, and clinical teaching rosters for residents and medical students.

  • Prepare and distribute teaching materials, assessments, and feedback forms ahead of sessions.
  • Liaise with faculty, residents, and students to resolve scheduling and logistics promptly.

  • Meetings, events, and stakeholder coordination

  • Organize research meetings, journal clubs, workshops, and academic visits.

  • Prepare agendas, minutes, and track follow-up actions.
  • Manage logistics (venues, AV, materials, communications) for seamless execution.

  • Operational and administrative support

  • Oversee day-to-day scheduling, correspondence, and document/file management.

  • Maintain accurate electronic records across research, teaching, and departmental activities.
  • Prepare and track academic travel and related claims in line with institutional requirements.
  • Draft professional communications as needed.

  • Data, reporting, and presentations

  • Compile reports and slide decks for departmental reviews, grant reporting, and planning.

  • Ensure accuracy, completeness, and professional formatting of submissions.

Qualifications

  • Bachelor's degree.
  • At least 2 years of administrative experience, preferably in an academic, healthcare, or research setting.
  • Proven experience in academic programme coordination, teaching logistics, or research administration.
  • Strong organization and multitasking skills with meticulous attention to detail.
  • Excellent written and verbal communication; confident stakeholder engagement.
  • Proactive, resourceful, and solutions-oriented; able to anticipate needs and follow through.
  • Discretion in handling confidential information and data.

More Information

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department : Diagnostic Radiology

Employee Referral Eligible:

Job requisition ID : 30815

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