Administration Executive

3 hours ago

Tampines, Singapore SAFRA National Service Association Full time $40,000 - $80,000 per year

Job Purpose

The Administration Executive plays a vital role in ensuring the smooth day-to-day operations of the clubhouse through effective administrative support, financial coordination, and vendor management. The incumbent is responsible for maintaining accurate asset and inventory records, supporting audit processes, managing slot machine collections, and assisting in the preparation of reports and documentation for meetings.

Reporting directly to the Club Manager, the candidate is to plan, organize and control all administrative, finance and vendor management duties of the Clubhouse. This position is well-suited for a meticulous and organized individual seeking to contribute to a vibrant clubhouse environment with a positive team culture and strong work-life balance.

This role is a 2-year contract and will be based at SAFRA Tampines.

Main Duties and Responsibilities:

  • Oversee all Clubhouse administrative procedures like finance, contracts, data protection, budgeting, audit, etc., which includes maintaining accurate records of all assets and inventories in the Clubhouse.
  • Oversee the arrangement of various meetings and to vet/take meeting minutes.
  • Manage and supervise all administration staff under your care.
  • Liaise with Front Desk on all the daily transaction records and ensure reconciliation of collections.
  • Maintains a record of daily collections relating to slot machine operations and handles weekly collections and maintaining a level of cash float, bank-in of surplus cash, internal and external audit.
  • Main liaison between Clubhouse vendors, handling all administrative matters regarding their premises and address any concerns raised.
  • Manage and monitor patronage reports.
  • Any other duties when assigned by the Club Manager.

Requirements

  • Possess at least a Diploma/Degree in Business Management, Administration, or a related field.
  • Candidates who have at least 3-5 years' experience in an administrative role will be preferred.
  • Strong command and proficient in the English language.
  • Meticulous attention to detail and follow-through; able to perform tasks with high degree of accuracy and efficiency with the ability to meet deadlines.
  • Good with numbers and possess some exposure in finance background.
  • Excellent staff management and leadership skills.
  • Able to work PH and weekends if needed.
  • Only Singapore citizens and permanent residents may apply.

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