HR Administrator

1 week ago

Central Region, Singapore Private Advertiser Full time

Training Administration

  • Coordinate full training administration, including course registrations, participant enrollment, and scheduling.
  • Handle training-related payments such as vendor invoices, and reimbursement processing.
  • Manage post-training processes, including distributing, collecting, and tracking evaluation forms and feedback.
  • Administer training grants (e.g., SSG/WSG), including application, submission of supporting documents, claims tracking, and ensuring compliance with funding requirements.
  • Maintain accurate training records, attendance lists, certificates, and documentation for audit purposes.
  • Liaise with training providers, internal departments, and employees to ensure smooth training operations.
  • Monitor training budget utilization and prepare periodic reports as required.

HR Operations & Support

  • Maintain HRIS data accuracy and generate basic HR reports.
  • Assist in onboarding and offboarding processes.
  • Handle general HR queries from employees.

Work Pass & Employment Administration

  • Manage end-to-end Work Pass applications , renewals, cancellations, and appeals through MOM systems.
  • Ensure timely submission of required documents and maintain accurate records.
  • Liaise with employees and government agencies on pass-related matters.
  • Prepare employment contracts, onboarding documents, and new-hire kits.

3. HR Audits & Compliance

  • Lead and coordinate HR audits, ensuring all processes, documentation, and employee files meet regulatory and company standards.
  • Ensure compliance with MOM regulations and internal policies.
  • Maintain proper filing of HR documents.

Recruitment Coordination

  • Contact shortlisted candidates and schedule interviews with hiring managers.
  • Assist in posting job advertisements and screening applications.
  • Maintain and update recruitment trackers and candidate databases.
  • Support pre-employment checks and offer issuance.

Requirements

  • Diploma/Degree Human Resource Management, Business Administration, or equivalent.
  • Experience in HR operations and training administration required.
  • Knowledge of MOM regulations and work pass processes is required.
  • Able to adapt effectively to dynamic and evolving situations independently
  • Strong communication and coordination skills.
  • Meticulous, organized, and able to handle confidential information.
  • Proficient in MS Office (Excel, Word, PowerPoint).

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