Legal Secretary

2 weeks ago

Singapore TRITON AI PTE. LTD. Full time $40,000 - $60,000 per year
  • Perm
  • At least 4 years' experience in a legal secretary role, within a Disputes or Arbitration practice.
  • Strong communication skills, able to draft documents and have strong organizational skills.

Our client, an international law firm, is looking for a Legal Secretary to join their Disputes team in Singapore. The ideal candidate will have prior experience in supporting lawyers and enjoy working in a fast-paced, client-focused environment.

Key Responsibilities
  • Provide full secretarial and administrative support to arbitration fee-earners.
  • Handle digital dictation, email and diary management, and call handling professionally.
  • Draft and format documents, letters, and correspondence (minimum typing speed: 60 wpm).
  • Organise client/internal meetings, events, travel, and accommodation arrangements.
  • Assist with document preparation for hearings, bundles, and briefing notes.
  • Prepare presentation materials (e.g. PowerPoint slides).
  • Manage and maintain physical and electronic filing (per firm standards).
  • Proofread legal documents and correspondence with strong attention to detail.
  • Coordinate client functions and assist with logistics and invitations.
  • Assist with monthly billing, timesheet support, and expense claims.
  • Support lawyers with conflict checks and client due diligence (CDD) documentation.
  • Liaise with the London compliance team to ensure timely completion of CDD.
  • Maintain client data in CRM systems (e.g., Interaction).
  • Provide cover for other secretaries when required.
What We're Looking For
  • At least 4 years' experience in a legal secretary role, within a Disputes or Arbitration practice.
  • Proficient in Microsoft Office and comfortable working with legal systems.
  • Strong organisational skills and ability to manage competing priorities.
  • Detail-oriented with excellent written and verbal communication skills.
  • A proactive team player with a client-service mindset.

Triton AI Pte Ltd

Registration Number: R1980724

EA: 21C0661

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