Temporary Admin Support Staff

15 hours ago

Kent Ridge, Singapore Arts & Social Sciences Full time $30,000 - $45,000 per year

*Job Description*

  1. FASStrack Asia: The Summer SchoolThe staff is required to assist with detailed tasks for on-site operational activities for approximately 500 students and staff between April and September 2026.

a) Social Events

    • To be the main person in-charge of all FASStrack social events, i.e. Check-In/Out, Welcome Lunch, Farewell Dinner, Master's Programmes Talk and etc.
  • Organise the social events in accordance with procurement guidelines and manage its publicity through various platforms (FASStrack Facebook page, publicity emails to participants etc.).
  • Engage student helpers' assistance with the events and manage their hiring and claims under NUS Student Work Scheme (NSWS).
  • Provide on-site logistical and operational assistance to ensure events run smoothly. Working on occasional Saturdays is required (will be compensated with time-off after summer programme is over).

b) Administrative Support

    • Reply students' emails, process applications and monitor class enrolment.
  • Send offer emails to students and work with Office of the University Registrar's (OUR) colleagues to ensure NG students submit their applications with the necessary documents on time.
  • Assist in course allocation for NG students and prepare class lists for respective lecturers and department admin colleagues.
  • Collate required info for various units such as OUR (NG students' matriculation), UTMO (UTown venue bookings), CEU (accommodation details), Dean's Office & departments (courses and lecturers' details) and etc.
  • Create feedback form for students and consolidate lecturers' feedback for after-programme review.

  • Keep track of all FASStrack related expenses and request for relevant info from Student Finance office to calculate programme finances.

  • FASStrack Youth AcademyAssist programme coordinator with administrative work and events from February 2026 onwards.

  • Student Exchange Programme (SEP)

    • Assist in verifying and consolidating application documents from students.
  • Keep track of students' submission and send reminders when required.
  • Provide administrative support for credit transfer.

*Qualifications*

Minimum GCE 'N' Level or equivalent.

*More Information*

Location: Kent Ridge Campus

Organization: Arts & Social Sciences

Department : Dean's Office (Arts & Social Sc.)

Employee Referral Eligible: Yes

Job requisition ID : 31088

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