Sales Administrator

3 days ago

Central Region, Singapore Paradox Clarke Quay Pte. Ltd. Full time $40,000 - $60,000 per year

Company Description

Paradox Singapore is an urban resort that offers guests a sophisticated yet playful blend of traditional refinement and modern elegance. Located in the vibrant river district of Clarke Quay, the hotel is perfect for those looking for a stylish home base during business travel, or a quiet sanctuary to relax and unwind. Our comfortable rooms and spacious suites feature picturesque views of the city's skyline and are equipped with thoughtful amenities for laid-back style without any fuss.

Role Description

This is a full-time on-site role for Sales Administrator at Paradox Singapore. The role will assist the Sales Team in all room sales' administrative matters. Achieve 100% compliance with administrative work to maximize room revenue.

Administrative Support:

  • Provide administrative support, including preparing marketing materials, proposals and contracts, to the Room Sales team, ensuring all work is handled with efficiency, accuracy and timeliness.
  • Manage incoming correspondence and telephone inquiries, ensuring they are addressed promptly and professionally.
  • Maintain accurate records of all client interactions and event booking details in the hotel's CRM system.
  • Assist with the preparation of any ad hoc or recurring reports and presentations related to room sales and performance metrics, ensuring timely and accurate submission.
  • Oversee the entire rate loading process for all contracted accounts, implementing a sound tracking system to ensure accuracy and compliance.
  • Maintain and requisition inventory stocks for team, including brochures, stationery, and other necessary office supplies.
  • Coordinate with vendors and suppliers to ensure timely delivery of products and services.

Sales and Event Support:

  • Attend to walk-in inquiries and respond to general inquiries in a prompt and professional manner.
  • Assist in the preparation and execution of in-house corporate, industry, trade show and networking functions, both onsite and offsite, ensuring all details are managed efficiently.
  • Coordinate and respond to requests for internal and external meetings, ensuring all details are communicated effectively.

Client & Team Interaction:

  • Collaborate with the Operations team in a timely manner on customer requests and logistical matters, ensuring customer satisfaction.
  • Demonstrate cooperation and trust with colleagues, supervisors, and teams across departments, contributing to positive results and a cohesive work environment.
  • Actively participate in hotel meetings, providing input and supporting team discussions and initiatives.

General Responsibilities:

  • Ensure that all client files and event documentation are organized and up to date.
  • Provide excellent customer service to both internal and external clients, addressing any issues or concerns promptly.
  • Continuously seek to improve processes and procedures to enhance efficiency and client satisfaction.

Others:

  • Perform any other duties that may be assigned by Management, demonstrating flexibility and a strong commitment to the hotel's success.

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