HR Eexcutive

SPECIFIC RESPONSIBILITIES

HR Business Partnering

Partner with business to:

• Build and maintain strong relationships with stakeholders providing advice to support business outcomes and facilitate a positive work environment.
• Provide HR advice, guidance and coaching to managers and employees on all human resources matters, ensuring alignment with corporate policies, goals, and objectives.
• Partners with employees and management to communicate various human resource policies, procedures and initiatives
• Provide Performance Management and Disciplinary training and support for managers and supervisors.

• Conduct investigations regarding employee conduct and recommended resolutions.

• Attend and contribute to strategy days and important team meetings

• Contribute to and execute strategic projects
• Champion HR initiatives and activities across Operations

• Oversee the management of injured workers and their return-to-work process in conjunction with relevant department manager.

• Ensure appropriate and timey employee communications that drive positive engagement and collaboration.

Recruitment and Onboarding

• Works with the Hiring manager to:

• Recruit and onboard vacant roles ensuring we attract the right talent and

• Manage probation process
• Update and evaluate position descriptions and advise on appropriate remuneration with support from ANZ HR Team.
• Work with relevant line managers to ensure new starters are onboarded successfully

Payroll

• The incumbent is responsible for the preparation, accuracy and efficiency of the monthly payroll and payment of salaries into employees' bank accounts. The current Payroll System in use is Ready HR.
• Maintain payroll/HR master data including but not limited to new and terminating employees, allowances, deductions, address', leave balances.
• Liaise with Payroll Outsource providers in countries outside of Singapore to ensure accurate payment of salaries to employees employed through third parties.
• Provide professional and expert advice to Managers and all staff on payroll issues.
• Provide a strong customer service focus; responding to pay enquiries in a timely manner and possess the capability and expertise to achieve high quality service.
• Ensure confidentiality when completing all payroll and associated duties and when speaking with colleagues.
• Maintain and implement up to date information on changes to payroll and taxation legislation
• Develop and review policies and initiate benchmarking exercises
• Provides advice and support to managers in meeting compliance requirements and with general payroll issues
• Seek external advice as needed
• Prepare Salary review recommendations
• Checks for gaps/errors in data
• Identify and report variances from expected outcomes, take corrective action
• Issues written and oral instructions to various institutions that require employee information
• Maintains records and filing systems associated with all employees
• Assist with payroll administrative functions in relation to any other external agencies
• Liaise with managers to ensure all required information is provided within the agreed time frames
• Ensure payments to employees and staff are made accurately and on time as per employment contracts and legislative requirements.
• Ensure accuracy and integrity of the Payroll system.

Reporting

• Ensure maintenance of all relevant leave and overtime reports
• Prepare management reports when requested based upon information within the payroll system
• Undertake reporting, documentation and administrative responsibilities efficiently using available technology
• Prepares reports and written assessments
• Produces employee reports requests on an as requested basis
• Prepares statistics at month end for various reports – eg; Leave, Headcount & Turnover, Labour costs, Manning, OH&S etc.
• Prepare, balance, and reconcile tax and payment summaries.
• Effectively manage records of employee benefit programs, personnel transactions such as hires, promotions, transfers, performance reviews and terminations and employee statistics for reporting.
• Identify legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures and reporting are following legislative requirements.

HR Plan and Initiatives

• Contributes to and implements relevant objectives as per the HR Plan
• Participates and implements Global HR Projects
• Identify opportunities for improvement in HR service delivery, including assessing and updating HR methods, procedures and processes, to deliver consistent quality outcomes that reflect innovative and appropriate HR service standards.

GENERAL ACCOUNTABILITIES

Safety and Environmental:

The incumbent shall perform all duties requested of them by their supervisor / manager in so far as the request is reasonable and can be conducted in a safe manner.

The incumbent is responsible for personal compliance with all Company policies and procedures in order to control OHS, Environmental and other risks and to ensure compliance with business and legal requirements.

Quality:

The incumbent is responsible for actively participating in the implementation of policies, procedures and other elements of Rheem Australia's Quality, OHS and Environmental Management Systems.

Behaviors at work:

The incumbent has a responsibility to comply with the Code of Conduct and Business Ethics Policy and the Rheem EEO Policy and avoid discriminatory, bullying or harassing behavior in their interactions with other employees.