Senior Document Controller

1 week ago


Kallang, Singapore KBR Full time $80,000 - $120,000 per year

Title:

Senior Document Controller

Job Responsibilities:

  • Under broad direction, oversees and performs the full range of activities with associated with document management work on a Project which includes Vendor Document Management
  • Coordinate execution of the document management plan incorporating contractual requirements of the assigned Project
  • Guides and supervises personnel in the setup and execution of document management processes and systems
  • Collaborates within the department and the Client
  • Ensure work processes are aligned with project processes and contractual requirements
  • Ensure document management deliverables are understood and delivered to contract, quality and schedule requirements, as well being responsible for measurable assets such as budgets, equipment, and staffing
  • Manage document controller teams and allocating /assigning work to balance the workload
  • Ensure work meets required HSE and QA standards
  • Implements and executes the Document Management strategy in support of the scope of work performed and the specific Project needs and goals
  • Accountable for the success of the Document Management activities and deliverables in accordance with the agreed schedules, milestone and cost, focused on aiding project goals and objectives
  • Effective management of Document Management supply chain activities that ensure delivery of cost-effective services to the agreed scope of work
  • Communicate/liaison with Project Management & Team, Client and Sub-Contractors effectively and resolve problems & issues relating to documentation, information and data
  • Document distribution management
  • Ensures consistent and common appropriate functional training and development programs are provided for all resources in support of Project operational needs
  • Communicates regularly with Document Management employees by use of briefing sessions to share knowledge, best practices and lessons learned
  • Ensures the correct establishment, utilization, maintenance and usage of Document Management processes, systems, tools e.g. IPMS (in-house system), Supplier Management, Documentum etc
  • Management and operational prioritization of the document management team
  • Understand limitations of the systems and adopt necessary changes to work practices and works with the database administrators to improve the service
  • Set the satisfaction criteria for work processes and the standards for the document management team
  • Contribute to the development and training of document management personnel
  • Understand KBR Document Management Tools, Documentum, IPMS, WTT, WEBD3, for setting up relevant accounts and users tools issues

Job Requirements:

  • Polytechnic/Graduate with minimum 15 years of experience
  • Knowledge of EDMS systems (Documentum, PIMS etc) and computer technology
  • Knowledge of Information Management systems and Philosophies is an added advantage
  • Knowledge of Oil and Gas industry documentation
  • Good communicator and motivator
  • Development of procedures and work processes
  • Awareness of Regulatory Authorities requirements
  • Engineering / EPC project and its deliverables knowledge, Document Management Systems and issuance workflow
  • MS Office applications (MS EXCEL / MS WORD / MS Power Point / MS Outlook), PDF tools
  • Document Review Cycles and submissions, Engineering and Supplier Documentation and its workflow and submissions / Issuance process etc.


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