Operations & Marketing Coordinator

2 weeks ago

Singapore WHITBY WOOD MILLS PTE. LTD. Full time $40,000 - $80,000 per year
Operations & Marketing Coordinator

Location: Singapore

Reports to: Director and Managing Director

Company: Whitby Wood Mills – Engineering and Design Consultancy for the Built Environment

About the Role

We are a dynamic, design-led engineering and design consultancy working across the built environment (AEC). We collaborate with some of the most forward-thinking architects and developers to deliver innovative, sustainable, and elegant structures around the world.

We are seeking a proactive, creative, and highly organised Operations & Marketing Coordinator to join our growing Singapore team. This exciting and varied role bridges operations, office management, and marketing , across a range of business functions.

Office Management & Operations

  • Oversee daily office operations, ensuring a smooth, efficient, and welcoming studio environment.
  • Provide general administrative support to the Director, Managing Director, and wider team.
  • Manage office supply, equipment, and service providers.
  • Support coordination of meetings, schedules
  • Assist with onboarding new staff and maintaining company databases and systems.
  • Help prepare internal reports, presentations, and correspondence for leadership.

Marketing & Communications

  • Support bids and tenders , preparing submissions, project sheets, and company profiles.
  • Conduct market research on clients, competitors, and new opportunities.
  • Develop, implement, and measure digital marketing campaigns across social media, email, and web platforms.
  • Produce marketing analytics reports demonstrating the reach and impact of campaigns
  • Coordinate website updates and content management, from day-to-day edits to major refreshes.
  • Write and edit editorial content for online and print channels, including news posts, press releases, and newsletters.
  • Create and maintain marketing collateral, project write-ups, and case studies.
  • Support events, exhibitions, and seminars , from logistics to branding and follow-up.
  • Assist with press and PR activities , liaising with media and partners.
Skills & Experience
  • Minimum 2 years' experience in a similar role, ideally within the engineering, architecture, or design consultancy sector (AEC) .
  • Highly web-literate with a solid understanding of digital platforms, tools, and analytics .
  • Practical experience with social media , email marketing , and content management systems .
  • Strong analytical and research skills.
  • Excellent writing and storytelling abilities , with an adaptable tone for different audiences and media.
  • Keen eye for detail, design, and proofreading .
  • Comfortable managing multiple priorities in a fast-paced environment.
Personal Qualities
  • Confident, approachable, and collaborative.
  • Strong communicator who enjoys working across teams and disciplines.
  • Energetic, organised, and proactive, with a hands-on approach.
  • Creative thinker with a passion for design, architecture, and engineering.
  • A self-starter who takes initiative and ownership of their work.

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