Office Administrator

2 weeks ago

MacPherson, Singapore SUSTAINABLE LIVING LAB PTE. LTD. Full time $80,000 - $120,000 per year

About the Role

The successful applicant will lead and manage the Administrative Team of the SL2 Group and its associated companies. He/She will be responsible for providing leadership, strategy and direction for the administrative arm of the Group to ensure smooth and compliant operations for the company. This would require a good understanding and knowledge of existing processes, as well as strong understanding of global workflow and systems.

Key Responsibilities

You will be leading a small team of administrative executives to handle the following operations:

Administration (SG & Global)

  • Preparation of contracts and agreements for the Group
  • Updating company policies and SOPs and ensure compliance to regulations globally
  • Maintain company documents and registries, digital and non-digital
  • Manage applications and claim submissions for grants
  • Handle license and certification renewals for various regulatory requirements (e.g BizSafe Level 3, N2 License, PW cert, Eco-Office, etc.)
  • Subscription and software management for business platforms
  • Provide overall consultation to the Group on strategies, methods, processes and insights for administrative side of business operations
  • Ensure proper, safe and organised filling of business documents

Office Management (SG)

  • Manage the overall upkeep and safety of the office
  • Ensure compliance to safety regulations
  • Procure office and pantry supplies
  • Inventory, equipment and asset management
  • Event and logistics management for events with external guests/participants within the office space

Finance (SG)

  • Manage and monitor cash flow for the Group
  • Handle payable and receivables
  • Ensure transactions are processed and properly recorded
  • Reconcile bank accounts and statements
  • Prepare GST quarterly report for submission
  • Prepare and support annual report for financial year end audit and tax returns

Human Resources (SG & Global)

  • Handle monthly payroll and CPF submission
  • Handle employee tax submissions such as IR8A, IR21, etc.
  • Handle government claim submissions such as NS Make-up Pay, GPML, CCL, etc.
  • Manage company insurances such as medical, WICA, etc.
  • Handle onboarding and offboarding of staff
  • Manage internship intake for spring and fall cycles
  • Partner with hiring managers to identify, attract, and recruit talents, while ensuring a diverse and skilled workforce
  • Plan and execute programs to promote employee engagement and team coherence, both locally and globally
  • Drive programs to promote company's goals in sustainability efforts, with team bonding and community service in mind
  • Promote and assist in employee upskilling and training, in line with company direction and goals
  • Gather data insights on employee wellbeing, staffing, retention, attrition and other relevant HR metrics
  • Other projects related to HR that drives positive change in accordance to company's culture and values

Requirements

  • At least 3-5 years of experience in administration, accounting or HR
  • Possess the ability to understand and apply global regulations and compliance for various countries
  • Experience in clerical and administrative duties
  • Possess knowledge in HR and accounting background
  • Strong and professional English communication and writing skills
  • Ability to work independently
  • Strong attention to detail and well organised
  • Pleasant personality with good interpersonal and communication skills
  • Energetic, pro-active and thrive in dynamic environments
  • Proficient in Google Suite (Google Doc, Sheets, Slides, Forms)
  • Experience in Xero Accounting Software is a plus

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