Assistant Manager, Legal and Cosec

3 days ago

Central Region, Singapore Private Advertiser Full time $80,000 - $120,000 per year

Responsibilities

A. Corporate Secretarial:

  • Handle all corporate secretarial matters pertaining to the Group legal entities, including required statutory filings, registers and records.
  • Draft shareholder and board resolutions for compliance and operational purposes and arrange for signing.
  • Prepare and organize board/board committee meetings and AGM/EGM, including all relevant documentation, such as meeting packs, meeting agenda, matters arising and meeting minutes.
  • Compute and coordinate payments for shareholder dividends and director/committee fees
  • Manage corporate secretarial requirements of the Chairman's external directorships and Group entities' investments in other entities.
  • Assist in KYC related tasks/ onboarding process

B. Legal

  • Where appropriate, assist in drafting, reviewing and negotiating contracts and agreements.
  • Coordinate execution of contracts and the review, approval and payment to service providers.
  • Manage and maintain legal documentation and records. Keep track of contract tenure, including renewals and termination of contracts.

C. General/Other

  • Manage and maintain the Legal and Cosec policies and procedures in the shared repository.
  • Plan, organize and take minutes of department team meetings. Track progress of follow-up action plans and timelines.
  • Provide other general/office administrative support as and when required.
  • Other tasks and duties as assigned.

Requirements

  • Polytechnic or university graduate, with degree in business law or legal studies an advantage

  • Holding or currently pursuing corporate secretarial qualifications (SAICSA) would be advantageous

  • At least 7 years' experience working as legal secretary, paralegal or legal administrative assistant in a law firm, co sec services firm or in-house legal department

  • Proactive problem solver, able to work independently and with others

  • High attention to detail, able to multi-task and follow through tasks to completion

  • Proficient in English (oral and written) and Mandarin (conversational)

  • Proficient in MS Office applications and video conferencing tools (Zoom, Teams etc)

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