Senior / Administrative Associate

2 days ago

Tai Seng, Singapore Charles & Keith (Singapore) Pte Ltd Full time $30,000 - $60,000 per year

The Senior/Administrative Associate provides administrative and operational support, including overseeing office operations, coordinating corporate travel, and covering the reception area when required.

Responsibilities:

1. Administrative & Office Support

  • Provide administrative assistance to the Directors' Office and management teams as required
  • Manage document preparation, filing, scheduling, and record maintenance, as well as administrative processes such as expense claims and vendor invoicing
  • Manage and support daily office operations, including office supplies, mail and courier handling, and gifting arrangements
  • Liaise with service providers for insurance, and event planning
  • Ensure the office environment remains professional, organized, and conducive
  • Coordinate meeting logistics, including room bookings, catering, and equipment setup
  • Assist in organizing corporate events and private functions for Directors
  • Arrange corporate travel, including flights, accommodation, transportation, and visa applications
  • Conduct fare and rate comparisons to ensure cost efficiency and compliance with company policy
  • Maintain and update travel logs, bookings, and related documentation

2. Communication & Coordination

  • Serve as the key contact for administrative and operational matters
  • Support internal communications and coordinate across departments
  • Uphold confidentiality and professionalism when handling sensitive information

3. Reception Coverage (when required)

  • Manage front desk operations to ensure professional handling of calls, guests, and deliveries
  • Maintain a welcoming and professional corporate image for all visitors and callers

Requirements:

  • ITE, Diploma, or Bachelor's degree in Business Administration or a related field
  • Minimum 1-3 years of relevant administrative experience
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Experience in corporate travel coordination and covering front desk operations would be advantageous
  • Excellent communication and interpersonal skills
  • Strong organizational skills with attention to detail and the ability to multitask effectively
  • Responsible, adaptable, and able to work independently under minimal supervision

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