Clerical Officer

2 days ago

Clementi, Singapore MINDSG LTD Full time $40,000 - $60,000 per year
  1. Main Duties and Responsibilities (80%)

Administrative Duties

  • To maintain and improve the department clerical and office records and filing system.
  • To assist Head of Centre with correspondence with parents/caregivers, other services ofMINDS, other agencies.
  • To prepare, record, type documents - minutes, daily/weekly/monthly reports as required by the Head of Centre.
  • Filing of centre's staff and clients personal files, records, confidential reports.
  • Ensure safe keeping and accountability of Centre's Petty Cash.
  • Ensure and maintains the operational readiness of all office equipment.
  • Assist Head of Centre in Inventory Management and Control of the Centre.
  • Assist Head of Centre and Supervisor in sourcing for quotation and processing order (e -PR), purchase, delivery of goods and services according to standard operatingprocedures.
  • Assist in administration of Means Testing (documentation)
    • Monitor and ensure all trainees' insurance policy are renewed annually.

2. Secondary Duties and Responsibilities (20%) (General Tasks)

  • Type, write, read and perform simple editing functions.
  • Collating of data and data entry.
  • Indexing and filing of records and documents
    • Photocopying.
  • Postal and mailing
  • Communicating - sorting and distributing of information - incoming and outgoing oftaxes, correspondences, and any other information as directed by Head of Centre.
  • Answering, screening, and disseminating information from general telephone enquiries.
  • Simple accounting - e.g. Petty Cash
    • Processing purchases, claims
  • Compilation of reports - staff meeting, monthly, inventory and any other reports asdirected by the Head of Centre.
  • Maintenance of documentations and records: correspondences - internal (other MINDS services) correspondences - external agencies - e.g., SE Enable MSF, NCSSo Training Officers Manualo Curriculum Manualo Various Centre Forms e.g. Consent forms, means test forms etc.o Centre SOP so Records of Donationso Centre's Inventoryo Stationery Inventory
  • Any other records assigned by Head of Centre
  • To perform any other duties as directed by the Head Of Centre

Qualifications

  • Minimum GCE 'O' Levels/ ITE/ Diploma

Other Information

  • Effective and good interpersonal and communication skills.
  • Computer literacy skills - MS Word, Excel, Powerpoint.
  • Simple basic accounting skills.

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