Events & Partnerships Coordinator

3 days ago

Bukit Merah, Singapore PlayMade by 丸作 Full time $40,000 - $80,000 per year

Job Description

Event Planning & Coordination:

• Conceptualise, plan, and execute engaging events from ideation through post-event analysis.

• Develop detailed event timelines, budgets, and logistics plans ensuring all elements are aligned with company objectives.

On-site Event Management:

• Oversee all on-site operations, ensuring smooth event execution, timely troubleshooting, and a superior attendee experience.

• Manage event staff and volunteers, providing clear instructions and support as needed.

Social Media Coverage & Digital Engagement:

• Manage real-time social media coverage during events, including live updates, streaming, and engaging with the online community.

• Collaborate with the marketing team to create pre-, during-, and post-event digital content to maximize audience reach and engagement.

Vendor & Partner Management:

• Identify, negotiate, and manage relationships with vendors, suppliers, and partners.

• Oversee contracts, ensure compliance with agreements, and maintain strong professional relationships.

Administrative Support:

• Perform basic administrative tasks such as scheduling meetings, managing calendars, and preparing reports.

• Assist with data entry, maintaining event documentation, and coordinating communication between internal teams and external partners.

Collaboration & Communication:

• Work cross-functionally with marketing, creative, and operations teams to ensure consistent brand messaging and seamless event execution.

• Coordinate with internal stakeholders and external agencies to align event strategies with overall business goals.

Post-Event Evaluation:

• Collect feedback, analyse event performance metrics, and generate reports to measure ROI and identify areas for improvement.

• Implement best practices and innovative ideas for future events based on insights gained.

Skills & Competencies:

• Exceptional organisational and project management skills with keen attention to detail.

• Strong negotiation and vendor management abilities.

• Excellent written and verbal communication skills.

• Ability to work under pressure and manage multiple projects simultaneously.

• Proficiency in event management software and tools (e.g., project management tools, CRM, social media platforms).

• Experience with managing social media channels or curating social content will be a bonus

Personal Attributes:

• Creative thinker with a proactive approach to problem-solving.

• Highly adaptable, with a passion for innovation and continuous improvement.

• A collaborative team player with a positive attitude and strong work ethic.

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