Admin Assistant

JLL empowers you to shape a brighter way.  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   Assist the Building Manager and Property Officers in the day-to-day administrative duties. Be proficient in handling complaints with good knowledge of computer applications like Microsoft Words, Excel and Power Point. Coordinate with the SO Rep on events setup and logistic support including the reservation of car park lots and vehicle clearance Man the Call Centre during Normal Office Hours and be proficient in handling complaints with good knowledge of computer applications like Microsoft Word, Excel and Power Point. As part of the Company Emergency Response Team (CERT) as and when required. Assist in consolidation and reporting of FM spend under the responsibility of JLL Ensure site documentations and filling are in order Handle general administrative works for HDB sites Manage and maintain proper records of site information and register of tenants' particulars and information Verify invoices for works completed and goods received. Work with HQ finance and site team in vendor invoices processing Handle tenants and public enquiries and feedback through calls, email, walk-up ) Administrate tenants air-con extension billing (if required) Issuance of Purchase Order to vendors through HDB system Assist with tenants communications, preparation of circulars and managing of tenants correspondences Handles events request and coordinate team standby Manage and maintain proper records of site information and register of tenants' particulars and information Co-ordinate, carry out and attend to promotional activities such as gift redemption, etc Track tenants arrears, follow up with tenants on arrears payment as well as update arrears report Any other duties as and when assignedLocation: On-site –SingaporeIf this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements.  We're interested in getting to know you and what you bring to the tableJLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.