Conveyancing Legal Secretary/Paralegal

1 day ago

Downtown Core, Singapore Ho & Wee LLP Full time $60,000 - $90,000 per year

Role Summary

We are seeking a proactive, organised and experienced Legal Secretary/Paralegal to join our team. The successful candidate will support our lawyers in mainly conveyancing work. Experience in probate matters is a plus. This role combines substantive legal support with secretarial/administrative duties, and offers an excellent opportunity to grow your career in a reputable law firm.

Responsibilities:

  • Assist with conveyancing transactions (e.g., file opening/closing, searches, e-lodgement, e-stampings and other procedural requirements)

  • Assist with probate matters (e.g., filing probate applications)

  • Experienced in e-litigation/e-filing tasks.

  • Prepare and format legal documents, correspondence, deeds, affidavits, wills, and other filings.

  • Manage case files, maintain diaries and deadlines, monitor progress of matters.

  • Liaise with clients, government agencies, registries, banks, and other external parties in a professional manner.

  • Assist with billing, opening new client matters, and other administrative tasks as needed.

  • Ensure compliance with confidentiality, file security and firm policies.

  • Perform other ad hoc secretarial duties as assigned.

Requirements:

  • With experience in a law firm focusing on conveyancing and/or probate matters.

  • Proven experience with e-litigation or electronic court filing systems.

  • Able to work independently and handle client communications and queries.

  • A dependable team player with a proactive attitude and strong sense of responsibility.

  • Pleasant and professional demeanour with good interpersonal skills.

  • Organised, meticulous, and able to perform under time pressure.

  • Proficient in spoken and written English; able to communicate orally in Mandarin to liaise with Mandarin-speaking clients.

  • Good working knowledge of Microsoft Office applications (Word, Excel, etc.).

Due to quota constraints, the position is intended for Singapore Citizens or Permanent Residents.

Please note that only shortlisted candidates will be contacted.

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