Hostel Facilities Coordinator

1 day ago

Changi, Singapore SUTD (Singapore University of Technology & Design) Full time $40,000 - $60,000 per year

This role supports the Office of Housing in day-to-day operations and cross-functional initiatives that keep our hostels safe, efficient, and student-ready. Its responsibilities span across operations, facilities coordination, events/space bookings, and administrative support for major procurements.

Key Responsibilities

A. Facilities Upkeep & Admin/Procurement Support

  • Support the Facilities team with inspections, work orders, preventative maintenance schedules, and contractor supervision.
  • Manage contractor and their onsite team to comply with contractual requirements and regulatory compliances
  • Fulfil scope of responsibilities to meets department standards and KPIs
  • Raise and track defects; verify completion and quality before closure.

  • Assist the Admin team in tender preparation for major services (e.g., cleaning, security, laundry, waste, term contracts):

  • Collate requirements & specifications, historical consumption, and service levels.

  • Prepare procurement documents (specs, evaluation matrices, acceptance criteria).
  • Schedule site show-rounds and tender clarifications; support evaluation documentation.
  • Maintain accurate records, dashboards, and audit trails.
  • Willingness to support cross functional duties and take on new responsibility or role within the department scope of functions

B. Cross-Functional & Compliance

  • Liaise with Housing Operations, Student Life, Campus Security, Estates/Facilities, Finance/Procurement, and academic units.
  • Handle data in line with PDPA and university governance.
  • Contribute to continuous improvement (SOPs, checklists, playbooks, dashboards).

Qualifications & Experience

  • Minimum Diploma in Facilities/Building Services, Hospitality, Operations, Business or related.
  • At least 1–4 years' experience in operations, facilities/events coordination, or campus housing.
  • Advantageous: exposure to FM contracts, public-sector procurement, or campus operations.

Skills & Competencies

  • Strong coordination and stakeholder management; clear written and verbal communication.
  • Practical knowledge of facilities operations and vendor supervision.
  • Comfortable with SOPs, checklists, and live issue tracking during peak events.
  • Data-savvy: proficiency in spreadsheets, dashboards, and basic reporting.
  • Familiarity with booking systems, CMMS/CAFM, IBMS/HMS, and access control (preferred).
  • Detail-oriented, calm under pressure, able to multitask and solve problems in real time.

  • Facility Manager

    1 day ago

    Changi, Singapore Savills Facilities Management (FM) Full time

    The Site Manager will serve as the single point of contact for all Facilities Management (FM) operations and site management matters. This role oversees both technical and administrative teams to ensure smooth daily operations, financial accountability, vendor performance, and delivery of high-quality FM services that meet client expectations.Key...

  • Facility Manager

    21 hours ago

    Changi, Singapore Savills Facilities Management Full time

    Overview The Site Manager will serve as the single point of contact for all Facilities Management (FM) operations and site management matters. This role oversees both technical and administrative teams to ensure smooth daily operations, financial accountability, vendor performance, and delivery of high-quality FM services that meet client expectations....

  • Student Residential Integration Coordinator

    3 days ago

    Changi, Singapore SUTD (Singapore University of Technology & Design) Full time $35,000 - $55,000 per year

    This role is on 6 months contract until 31 March 2026.Position Overview:Office of Student Life (OSL) is seeking a dedicated and dynamic coordinator to enhance the vibrancy and quality of student life, with a focus on supporting international students at SUTD. This role involves coordinating student engagement activities, facilitating community-building...

  • Facility Security Coordinator

    4 days ago

    Changi, Singapore UNITED PARCEL SERVICE Full time

    Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself...

  • Facilities Coordinator | Changi | UP3000

    3 days ago

    Changi, Singapore PERSOL Full time $35,000 - $45,000 per year

    Working Location: 200 Changi Rd, Singapore 419734Working Hours: Monday - Friday 9am - 6pmAlternate Saturday 9am - 1pm1 Month Contract, extendableResponsible for day-to-day facilities management support to ensure smooth building operations, vendor coordination, compliance, and workplace experience.Key Responsibilities•  Coordinate preventive and...

  • Senior Facility Engineer

    2 days ago

    Changi, Singapore Thales Full time

    Location: Singapore, Singapore In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible. Thales...

  • Facilities Technician

    7 days ago

    Changi, Singapore Sodexo Singapore Pte Ltd Full time $30,000 - $60,000 per year

    About the role Sodexo Singapore Pte Ltd is seeking a skilled Facilities Technician to join our team at Changi Business Park. In this full-time role, you will be responsible for the day-to-day maintenance and upkeep of our client's facilities, ensuring a safe, comfortable and efficient environment for all occupants.What you'll be doingPerform preventative...

  • Facilities & Maintenance Technican

    2 weeks ago

    Changi, Singapore Sodexo Singapore Pte Ltd Full time $40,000 - $60,000 per year

    Job Overview:We are seeking a proactive Facilities Maintenance Technician to ensure the smooth operation and upkeep of our office environment. The ideal candidate will perform general repairs, conduct routine inspections, support office operations, and coordinate with vendors to maintain a safe, functional, and well-organized workplace.Key...

  • Facilities Executive

    1 week ago

    Changi, Singapore Cushman & Wakefield Full time

    **Job Title** Facilities Executive **Job Description Summary** **Responsibilities**: - Assist the Facilities Manager in the daily operations - Deputise as and when required if the Facilities Manager is not around - Manage the team of technical officers, sub-contractors, supervise & coordinate facility management activities and ensure all works adhere to...

  • Facilities Maintenance Engineer

    2 weeks ago

    Changi, Singapore Singapore Aero Support Services Pte Ltd Full time

    18 April 2023|Technical Staff **JOB RESPONSIBILITIES** - Manage the maintenance and daily operations of the building facilities with the objective of always achieving uninterrupted function - Ensure contractor service level agreements and key performance indicators are met or exceeded - Perform routine facilities activities including inventory control....