Billing/Administrative Executive

2 days ago

Singapore WORLD ALLIANCE GSA PTE. LTD. Full time $40,000 - $60,000 per year

1. Billing & Invoicing

  • Prepare customer invoices accurately and on time, in line with company policies and statutory requirements.
  • Ensure correct application of VAT/WHT, freight charges, and reimbursements.
  • Maintain invoice templates and customer profiles (tax ID, name, address, etc.).
  • Liaise with operations and finance to resolve any billing discrepancies.

2. Accounts & Records

  • Record issued invoices in the accounting/biling system.
  • Track payments received and highlight overdue accounts to finance.
  • Assist in preparing billing-related reports for management.

3. Administrative Support

  • Handle filing, documentation, and archiving of invoices and supporting records.
  • Support procurement/payment processing (e.g., collecting approval signatures, forwarding to finance).
  • Assist in maintaining customer and vendor databases.

4. Coordination & Compliance

  • Work closely with operations to ensure billing information is aligned with service delivery.
  • Ensure compliance with local tax regulations (VAT/WHT rules).
  • Support finance with billing-related documents when required.

5. General Office Administration (as assigned)

  • Support office administration tasks such as stationery, courier arrangements, and vendor coordination.
  • Assist management with ad hoc administrative projects.

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