Project Coordinator cum Admin

2 weeks ago

Singapore MASE E&C PTE. LTD. Full time $4,000 - $6,000 per year

Job Summary:

The Project Coordinator cum Admin is responsible for supporting project planning, execution, and administrative functions. This role ensures smooth coordination between internal teams, clients, and external vendors while handling day-to-day administrative tasks to support project and office operations.

Key Responsibilities:

Project Coordination

  • Assist Project Manager in planning, tracking, and reporting project progress.

  • Coordinate with clients, contractors, suppliers, and team members to ensure project timelines are met.

  • Prepare project documentation including work schedules, meeting minutes, progress reports, and variation orders.

  • Follow up on deliverables, work completion, and deadlines.

  • Assist in sourcing materials and liaising with procurement for delivery schedules.

  • Maintain proper filing of project documents (physical and digital).

Administrative Duties

  • Handle office administrative tasks such as filing, scheduling meetings, and maintaining records.

  • Manage office supplies, staff attendance records, and petty cash claims.

  • Prepare and submit claims, invoices, and payments related to projects.

  • Handle correspondence such as emails, letters, and phone inquiries.

  • Support HR and finance departments with staff documentation, timesheets, and payroll data as needed.

  • Assist with MOM/Work Permit applications and renewals (if required by the company).

Requirements:

  • Proven experience in project coordination and/or administrative role.

  • Minimum Diploma in Business Administration, Project Management, or related field.

  • Proficient in MS Office (Word, Excel, PowerPoint) and document management.

  • Strong communication and interpersonal skills.

  • Highly organized with attention to detail.

  • Ability to multitask and work independently in a fast-paced environment.

  • Experience in construction/marine/O&G industry (preferred but not mandatory).

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