Executive Assistant

2 weeks ago

Singapore East Coast Podiatry Centre Pte Ltd Full time $60,000 - $120,000 per year

Executive Assistant / Personal Assistant (2 Positions: 1 supporting CEO, 1 supporting COO)

About Us

East Coast Podiatry is internationally recognised as one of Asia's leading podiatry practices, with clinics in Kembangan, Orchard, Novena, Bukit Timah, and Marine Parade. We specialise in the conservative management of foot, ankle, and lower limb conditions, treating a wide range of patients locally and internationally. Our head office is located at Lower Delta Road.

The Opportunity

We are seeking two highly capable Executive Assistants / Personal Assistants to support our top leadership.

  • One role will report to the CEO, providing full executive support, including accompanying him on overseas recruitment and business trips (typically one week or longer, fully expenses-paid) with short notice.
  • One role will report to the COO, focusing on operational coordination and executive support within Singapore.

Both positions will play a key role in ensuring smooth day-to-day operations, managing multiple priorities, and serving as trusted partners to our executives.

Key Responsibilities

  • Manage the executive's daily schedule, calendar coordination, meeting planning, and prioritisation
  • Arrange domestic and international travel logistics (flights, accommodation, visas, itineraries)
  • Prepare briefing materials, slide decks, reports, meeting agendas, and minutes
  • Serve as liaison with internal teams and external contacts; follow up on action items
  • Handle personal tasks and errands (as needed, within reason) to free up the executive's time
  • Manage communications: screening calls, drafting correspondence, e-mail filtering
  • Coordinate events, offsites, and stakeholder / board meetings
  • Maintain utmost discretion, confidentiality, and trustworthiness
  • Adapt to changing priorities and last-minute changes
  • Other ad-hoc tasks as assigned by the executive

Additional responsibility for the CEO-supporting EA only:

  • Accompany the CEO on solo overseas recruitment/business trips (1 week or more), sometimes with short notice (all expenses covered), providing logistical, scheduling, and administrative support during travel.

Requirements

  • Diploma or bachelor's degree preferred
  • Prior experience as an EA / PA, executive support, or equivalent (1 to 5+ years depending on seniority)
  • Strong organisational skills, attention to detail, and ability to multitask
  • Excellent written and verbal communication skills in English
  • Proficiency in MS Office (Word, Excel, PowerPoint) and comfortable learning new tools / software
  • Ability to think ahead, anticipate needs, problem-solve, and take initiative
  • High level of integrity, discretion, and the ability to handle sensitive/confidential information
  • Strong interpersonal skills and professional demeanor

Additional requirement for the CEO-supporting EA only:

  • Willingness and flexibility to travel overseas solo with the CEO on recruitment and business trips. Trips are generally planned in advance, though occasional short-notice travel may be necessary.

What We Offer

  • Hands-on experience supporting C-suite executives in a professional healthcare environment
  • Opportunities to be involved in high-level projects, events, and business initiatives
  • Exposure to strategic decision-making, and executive-level operations

Apply now and take your first step into a career in Human Resources. Send your resume to with the subject "EA / PA Application".

Job Type: Full-time

Pay: $3, $6,000.00 per month

Work Location: In person

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