Executive Assistant to CEO

About Arki:

At Arki, we're an ambitious fintech company building the next-generation wealth management platform. Our mission is simple: to empower people to take control of their financial futures with confidence, clarity, and the tools they truly deserve. We help individuals turn scattered savings into structured, goal-based investment plans using intelligent capital allocation, behavioral insights, and institutional-grade capabilities.

As we embark on this journey, we would like to invite someone who's eager to learn, ready to hustle, and can handle a bit of creative chaos to join us to create impact

Role Overview:

As Arki scales, the CEO's time becomes one of our most valuable assets. We're looking for a proactive, detail-oriented Executive Assistant who can streamline his daily workflow and ensure critical internal operations, strategic communications, and stakeholder coordination run smoothly behind the scenes.

In this high-trust, high-exposure role, you'll support a wide range of priorities—from managing calendars and meetings to assisting with board prep, hiring logistics, and internal team coordination. You'll also interface with legal and corporate secretarial partners and support light People & Culture initiatives.

What You'll Do:

Executive & Operational Support

· Manage the CEO's calendar, travel, communications, and meeting prep

· Coordinate logistics for internal/external meetings, events, and follow-ups

· Draft professional correspondence, briefing notes, and materials

· Ensure time is spent on the highest-leverage priorities

Leadership & Internal Team Coordination

· Drive cadence of leadership meetings and track key deliverables

· Maintain documentation: notes, trackers, decks

· Help structure internal workflows to keep teams aligned

Board & Governance

· Prepare board materials, schedule meetings, manage filings

· Liaise with corporate secretarial partners and maintain governance records

People & Culture Support

· Coordinate hiring logistics and assist with onboarding

· Support internal communications, offsites, and culture moments

· Maintain light HR documentation and vendor coordination

Personal & Family Logistics

· Handle select scheduling and logistics that overlap business/personal

· Provide discreet, trusted support across admin tasks

Cross-Team Collaboration

· Partner with the leadership team on cross-functional initiatives

· Track shared goals, follow-ups, and stakeholder engagement

About You:

· 5 to 7 years of experience supporting a senior executive or founder

· Outstanding organisational, coordination, and writing skills

· Discretion and professionalism in handling sensitive matters

· Familiarity with board preparation, corporate records, and statutory processes

· Strong attention to detail and ability to manage across multiple threads

· Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Microsoft Teams, and SharePoint

Bonus if You Have

· Experience in a startup, fintech, family office, or investment environment

· Exposure to HR coordination, onboarding, or internal ops

· Ambition to grow into Strategic Ops or People & Culture responsibilities

· Strong grasp of workflows, systems, or personal productivity hacks

What You'll Gain:

· First-hand experience in the fast-moving, creative world of fintech

· A front-row seat to the journey of building game-changing financial products

· The chance to shape and influence a growing team and culture

· Ownership of meaningful projects that drive real impact

· A collaborative, driven crew that genuinely enjoys building together

· Room to grow in a company that values initiative, ideas, and accountability

Job Type: Full-time

Work Location: In person