Temporary Associate

Key Responsibilities

Meeting & Engagement Coordination

• Schedule recurring and ad-hoc meetings with internal and external stakeholders
• Book venues, send calendar invites, and prepare relevant meeting materials
• Track participants' availability and follow up on meeting logistics

Site Visit Coordination

• Coordinate and support scheduled and ad-hoc site visits
• Arrange access, prepare rooms, and ensure readiness of facilities (e.g., lighting, cleanliness)
• Liaise with relevant parties to ensure smooth execution on the day

Document & Records Management

• Coordinate the safe disposal or storage of documents and archived records
• Work with stakeholders to conduct stocktake and maintain logs
• Set up off-site storage accounts and manage documentation trails

Data Tracking & Compilation

• Support data collation activities for reporting and operational purposes
• Track and consolidate responses from various units for inventory or space-planning exercises

Project Support

• Assist with space utilisation planning and logistical coordination
• Provide inputs or support on queries related to operational or infrastructure needs
• Engage with stakeholders to gather and relay requirements where necessary

Requirements:

Qualifications

• Diploma or Degree in any discipline from a recognised institution

Experience

• At least 1 year of relevant experience in administrative, coordination, or project support roles
• Candidates with more experience may be considered for the Senior Associate level

Skills & Attributes

• Strong organisational and multitasking abilities
• Good interpersonal and communication skills
• Comfortable working with multiple stakeholders and managing sensitive information
• Detail-oriented and proactive in resolving logistical or scheduling issues
• Proficient in Microsoft Office tools (Word, Excel, Outlook, PowerPoint)

Hou Hui En

Cornerstone Global Partners Pte Ltd

EA License No: 19C9859