Coordinator, Faculty Support

3 days ago

Singapore INSEAD Full time $60,000 - $90,000 per year
Description

Our Faculty Admin and Support Team provides vital support to our dedicated faculty members. The team of committed and experienced professionals enables faculty to focus on their core areas of expertise by efficiently managing administrative tasks and creating a seamless operational environment.

We are currently accepting applications for a Faculty Support Coordinator position in the Faculty Administration and Support Department. This is a permanent, full time contract, starting as soon as possible and to be based at our Asia (Singapore) campus at One-North.

About the Job

You will provide high-quality administrative, technical, and course-related support to a group of Faculty, facilitating their teaching and research. This involves performing specific work requirements for faculty members, whilst reporting administrative matters to the Area Manager. You must organise and complete a high volume of work, reconcile conflicting demands, prioritise varied and often last-minute requests and ensure that all deadlines are respected. Apart from the Faculty, you will also work closely with the students, other internal and external stakeholders. 

Your Responsibilities

Teaching/Course Coordination

  • Course preparation: course website creation, copyright clearance, zoom links set-up
  • Course support during class: exercises and simulation preparation, online surveys, class attendance, management of multiple course websites
  • Coordination with speakers, tutors, teaching assistants, students, graders, campus teams
  • Post-course requirements: exam grades and data reporting, video recordings editing

Office Administration

  • Manage multiple complex calendars, schedule meetings
  • Provide wide range of support including travel arrangements, expense reports, proofread documents
  • Manage personal Faculty websites and biographies
  • New Faculty integration on campus

Conference & Research

  • On and off-campus events logistics: travel arrangements, room set-up, accommodation reservation, group activity organisation, catering, budget request
  • Format research documents: cases, papers, academic articles and books
  • Submission and proofread articles according to journal guidelines
  • Coordinate travel arrangements for faculty, invited visiting scholars and research assistants

Additional responsibilities

  • Area Seminars: organise the guest speaker(s) visits, responsible for logistics (IT, multimedia, room booking, campus services, catering and travel arrangements)
  • Coordination between Faculty members and the Executive Education team
  • Prepare and send recommendation letters for graduating PhD students

Requirements

  • 3 - 5 years of working experience in an administrative support role, preferably in a higher education environment
  • A diploma or an administrative degree
  • Excellent level of English in both written and verbal communication
  • Excellent organisational skills and attention to detail
  • Highly flexible and adaptable with strong interpersonal and communication skills
  • Sense of initiative and pro-activeness
  • Ability to prioritise, set and meet deadlines
  • Excellent team spirit and player, with ability to work autonomously
  • Excellent computer skills
  • Able to work in an international and global work environment

  • Coordinator, Faculty Support

    3 days ago

    Singapore INSEAD Full time $40,000 - $60,000 per year

    DescriptionOur Faculty Administrative Support team provides invaluable support to our dedicated faculty members. The team of committed and experienced professionals empower faculty to focus on their core areas of expertise by efficiently managing administrative tasks and creating a seamless operational environment.We are currently accepting applications for...

  • Coordinator, Faculty Support

    1 week ago

    Singapore INSEAD Full time

    Join to apply for the Coordinator, Faculty Support - STR role at INSEAD Our Faculty Administrative Support team provides invaluable support to our dedicated faculty members. The team of committed and experienced professionals empower faculty to focus on their core areas of expertise by efficiently managing administrative tasks and creating a seamless...

  • Manager, Faculty Admin Support

    1 week ago

    Singapore National University of Singapore Full time

    Description Manager, Faculty Admin Support (School of Computing) Join to apply for the Manager, Faculty Admin Support (School of Computing) role at National University of Singapore Job Description To provide support on administrative work to Admin Director, faculty members and students. Responsibilities Serve as secretariat for travel arrangements Coordinate...

  • Manager, Faculty Admin Support

    2 weeks ago

    Singapore National University of Singapore Full time

    Manager, Faculty Admin Support (School of Computing)Join to apply for the Manager, Faculty Admin Support (School of Computing)role at National University of Singapore Job Description To provide support on administrative work to Admin Director, faculty members and students. Responsibilities Serve as secretariat for travel arrangements Coordinate meetings and...

  • Manager, Faculty Admin Support

    1 week ago

    Singapore National University of Singapore Full time

    Description Manager, Faculty Admin Support (School of Computing)Join to apply for the Manager, Faculty Admin Support (School of Computing)role at National University of Singapore Job Description To provide support on administrative work to Admin Director, faculty members and students. Responsibilities Serve as secretariat for travel arrangements Coordinate...

  • Head, Faculty Affairs

    1 week ago

    Singapore Nanyang Technological University Full time

    Overview Established in 1981, the School of Electrical and Electronic Engineering (EEE) is one of the founding Schools of the Nanyang Technological University. Built on a culture of excellence, the School is renowned for its high academic standards and research. It is one of the largest EEE schools in the world, with more than 130 faculty members and an...

  • Head of Faculty Affairs

    2 days ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The College of Engineering (CoE) is a leader in engineering education and research. NTU College of Engineering comprises five internationally-renowned engineering schools, each with its own specialisation. Focused on technology and innovation, all our five engineering schools are consistently ranked among the top universities internationally. **Job...

  • Assistant Manager/manager

    5 days ago

    Singapore Faculty of Science Full time

    **Posting Start Date**:04/03/2025 Duties and responsibilities include, but are not limited to the following - Manage all aspects of the Dean’s calendar and ensure that the scheduling needs of the Dean are met, while maintaining standards of professionalism and confidentiality. - Oversee logistics arrangements for all meetings initiated by the Dean and...

  • Head, Faculty Affairs

    1 week ago

    Singapore Nanyang Technological University Full time

    Head, Faculty Affairs page is loaded## Head, Faculty Affairslocations: NTU Main Campus, Singaporetime type: Full timeposted on: Posted Todayjob requisition id: R Established in 1981, the School of Electrical and Electronic Engineering (EEE)is one of the founding Schools of the Nanyang Technological University. Built on a culture of excellence, the School is...

  • Head, Faculty Affairs

    2 weeks ago

    NTU Main Campus, Singapore Nanyang Technological University Singapore Full time $120,000 - $180,000 per year

    Established in 1981, the School of Electrical and Electronic Engineering (EEE) is one of the founding Schools of the Nanyang Technological University. Built on a culture of excellence, the School is renowned for its high academic standards and research. It is one of the largest EEE schools in the world, with more than 130 faculty members and an enrolment of...