Administrative Executive

7 days ago

Singapore NACKCO ENGINEERING PTE LTD Full time $4,000 - $8,000 per year
  • Office Management – oversee that the office is clean, productive, and organized. Ensuring that the office is organized, all the amenities are properly functioning, and the equipment is in working order forms part of the day-to-day activities of an admin executive. Admin executives ensure that the other personnel in the office can do their duties efficiently.
  • Communication – handle the communication responsibilities of the office. Inbound and outbound communications pass through the administrators. Communication between various teams in the organization also passes through the administrators, who also coordinate with various suppliers for the infrastructural facilities of the office.
  • Coordination – coordinate the functions of various teams to ensure collective productivity. They also ensure that the teams know each other's roles in a project, ensure deadlines, manage calendars, etc. Admin executives also handle meetings between different departments and vendors. Furthermore, They also handle travel-related responsibilities for their employees for on-ground projects, meetings, etc.
  • Administrative Support – Admin executives also provide support in various tasks around the office and are the ones that employees turn to in case of grievances and requests. They also ensure that an adequate workforce is always available for the projects.
  • Documentation and Recordkeeping – Admin executive qualifications must instill the necessary knowledge in individuals to maintain the necessary records and documents the organization needs. Employee information, project details, etc., are maintained by the administrators. They also maintain records of all the transactions done on behalf of the business.
  • Event Planning and Management – Admin executives assist in organizing seminars, workshops, conferences, etc., for the organization. They oversee that such events can happen smoothly without any interruptions.
  • Budget Tracking – Admin executives assist the organization in tracking its budgets over various heads, such as events, inventory stocking, etc. They also maintain records of departmental expenses and various cash outflows for the organization.

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