project admin assistant

5 days ago

Woodlands, Singapore L & K ENGINEERING (SUZHOU) CO., LTD. (Singapore Branch) Full time
  • Location: Location: Woodlands
  • Working Hours: 5.5 days (8am to 5:30pm, 8am to 12pm)

Job Description:

  • Provide general administrative support to corporate and operational teams
  • Handle documentation, filing, data entry, scanning, records management, and preparation of correspondence, reports, and forms
  • Coordinate meetings, schedules, administrative logistics, and meeting room bookings
  • Handle office supplies, stationery, vendors, and general office administration
  • Handle company accommodation administration, including leasing, handover, maintenance coordination, air-conditioning servicing, issue resolution, and liaison with property agents
  • Handle company-wide flight and accommodation arrangements as required
  • Ensure office cleanliness, housekeeping, and general tidiness by coordinating cleaning schedules, monitoring service quality, and following up on proper execution by service providers
  • Handle company asset allocation and monitoring, including issuance, usage tracking, return, and maintenance of accurate asset records
  • Handle company vehicle administration, including road tax renewal, insurance matters, leasing arrangements, and related documentation
  • Handle uniform allocation, issuance and return, maintain inventory records, and ensure stock levels are kept up to date
  • Handle preparation and processing of related administrative documentation, records, and payments
  • Coordinate and support company events, including team bonding activities, festive events, and company functions
  • Any other duties as assigned

Requirements:

  • Minimum GCE O-Level or equivalent
  • Minimum 2 years of experience; construction or project environment is an advantage
  • Able to handle documentation, filing, and basic administrative tasks independently
  • Proficient in Microsoft Office applications (Word, Excel, Outlook)
  • Good organizational and communication skills
  • Must be able to communicate in Mandarin to liaise with Mandarin-speaking associates.
  • Flexibility to work extended hours, including overtime, weekends, and public holidays, is essential

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