Research Deputy Manager

2 weeks ago

Singapore SUTD Full time $40,000 - $60,000 per year
Responsibilities:
  • Assist the senior manager to procure goods and services required for research activities, including preparation of requirements specifications, procurement documents and raising purchase requests and orders.
  • Assist the group in maintaining spreadsheets for budget tracking, expenditure tracking and reconciling accounts.
  • Maintain, stock take and track all research assets, supplies and materials and provide regular reports as required.
  • Handle the logistics for meetings, such as booking of rooms and preparation of refreshments.
  • Ensure office facilities, supplies and resources (e.g. stationary, pantry items) are well stocked.
  • Report office facilities faults and issues to the relevant departments for resolution.
  • Arrange and coordinate events (e.g. seminars, workshops, conferences, team bonding activities) for the group, including booking of venue, arrangement of food and beverage (F&B), and other logistics such as furniture and audio-visual equipment.
  • Compile and process the group members' reimbursement claims for travel, purchases and other expenditures.
  • Assist the new staff to carry out on-boarding procedures such as seat assignment, IT accounts and security passes.
  • Compile content from various group members and ensure that that the group's website is regularly updated.
  • Assist visitors with travel arrangements (e.g. flight and hotel bookings) and visa applications.
  • Manage the schedules of key personnel and help to arrange their internal and external meetings.
  • Carry out other administrative duties as required.
Requirements:
  • A degree in any field of study.
  • Minimum 2-4 years of working experience in administration.
  • Experience in strategic / corporate planning will be advantageous
  • Self-driven, motivated and result-oriented, with the ability to set, meet and exceed goals.
  • Good problem solving skills with the ability to establish work priorities and carry out duties with minimal supervision.
  • Excellent communication skills and the ability to work collaboratively with faculty, staff and the research community from within and across departments.

SUTD

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