Contract Admin

2 weeks ago


Woodlands, Singapore Accesstech Engineering Pte Ltd Full time $40,000 - $80,000 per year

We are seeking a dedicated and detail-oriented Contracts Admin who responsible for managing all tender/contract documentation processes by ensuring accurate logs, version control, compliance with tender instructions, and timely submission packaging.

Duties & Responsibilities:

1) Document Control & Governance


• Establish and enforce document naming conventions, folder structures, access permissions, and versioning rules on SharePoint/Teams (or client portal).


• Maintain the Submission Register: section numbers, document titles, owners, reviewers, versions, due & submitted dates, client comments, next actions.


• Own the Compliance Index against tender instructions; verify all items are mapped and covered in final submission.


• Administer document reviews (Blue/Gold/Red Team gates), collate comments, and track closure.

2) Logs & Registers (Core)


• Enquiry Log: Record all internal/external queries; track status, owners, due dates, resolutions.


• Clarifications & Addenda Register: Log tender addenda; disseminate updates to the team; track impacts to compliance/QTO/cost.


• Submission Log: Track each file sent to client (date/time, medium/portal, version, checksum if required); maintain receipt acknowledgements.


• Track Record / Evidence of Experience: Compile company and project CVs, case studies, certificates, and references as per tender requirements; ensure currency and accuracy.


• RFQ Tracker (support Procurement): Update vendor list, RFQ sent/received dates, status, and bid-tab completion flags.

3) Client Portal & Communications


• Manage uploads on e-tendering portals (e.g., Aconex/Asite/Ariba/Bonfire/InTend), ensuring file size/format compliance and submission windows.


• Log client clarifications and replies; time-stamp communications and store correspondence in controlled folders.


• Any ad-hoc duties assigned by managers.


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