Senior Executive, Admissions

The Senior Executive, Admissions & Innovation Support will support the Assistant Manager, Admissions & Innovation in the operational and administrative matters pertaining to the successful implementation of strategic projects and transformation plans that will support the school's core objective in transforming and building a leading mechanical and aerospace engineering school in the world.

Key responsibilities include (but not limited to):

Event Planning and Execution including conferences, seminars, workshops, and social gatherings.

• Develop event concepts, themes, and agendas in collaboration with stakeholders.
• Coordinate logistical aspects such as venue selection, catering, audiovisual setup, transportation, and accommodation.
• Ensure events are executed within budget constraints and adhere to timelines.

Stakeholder Coordination:

• Liaise with internal stakeholders (such as departments, faculty, and staff) and external partners (including vendors, sponsors, and speakers) to ensure seamless coordination and collaboration.
• Communicate event details, requirements, and expectations clearly to all involved parties.
• Manage relationships with sponsors, exhibitors, and other event contributors to maximize value and satisfaction.

Marketing and Promotion:

• Develop marketing strategies to promote events and attract attendees.
• Create promotional materials such as flyers, brochures, and digital content.
• Utilize various channels including social media, email campaigns, websites, and partnerships to reach target audiences.
• Monitor and analyse marketing metrics to assess effectiveness and make adjustments as needed.

Registration and Attendee Management:

• Oversee event registration processes, including online registration platforms, ticket sales, and attendee communications.
• Respond to inquiries from prospective attendees and provide assistance with registration and logistics.
• Manage attendee databases, track registrations, and ensure accurate attendance records.

On-site Event Coordination:

• Supervise on-site event operations, ensuring smooth setup, execution, and breakdown.
• Coordinate with vendors, staff, and volunteers to manage event logistics and address any issues or emergencies that may arise.
• Monitor event activities to ensure adherence to schedules and compliance with event guidelines and regulations.

Post-Event Evaluation and Reporting:

• Conduct post-event evaluations to assess the success of events and gather feedback from attendees, sponsors, and stakeholders.
• Analyze event data, including attendance figures, revenue generated, and expenses incurred.
• Prepare post-event reports summarizing key findings, lessons learned, and recommendations for future improvements.

Continuous Improvement:

• Stay updated on industry trends, best practices, and innovations in event management.
• Identify opportunities for process improvements and implement changes to enhance efficiency and effectiveness.
• Seek feedback from stakeholders and incorporate suggestions for enhancing the quality of events and attendee experiences.

Any other ad-hoc initiatives and assignments undertaken by the Office

Requirements:

• Minimum a bachelor's degree
• Events planning and execution experience will be advantageous
• Adept at graphical and media design
• Excellent interpersonal, analytical and problem-solving skills
• Excellent communication and writing skills
• Team player, highly motivated to build relationships with cross-department members, stakeholders and others in the organization who have impact in the projects
• Self-motivated with the ability to work independently as a team member with minimal direction
• Able to work in ambiguous situations with a positive attitude

We regret to inform that only shortlisted candidates will be notified.