Security & Logistic, Senior Executive

This position is primarily responsible for managing the site security operations of Boys' Town, including the supervision of contracted security officers, administration of access control and surveillance systems, and coordination of emergency preparedness and fire safety protocols. The incumbent will also provide operational support for donation-in-kind logistics and training hall setups when required, working closely with the Estate, IT and Inventory teams as well as other departments to uphold campus-wide service and safety standards.

A. FUNCTIONAL

Security & Access Systems

· Oversee contracted security agency and coordinate daily site security operations.

· Manage and maintain physical security systems (CCTV, access control, alarms, fire safety systems).

· Conduct camera footage reviews and surveillance audits jointly with IT and Estate.

· Issue, manage, and audit access cards for staff, vendors, and partners.

· Identify, assess, and implement risk control measures for people and property.

· Coordinate emergency and incident responses, including post-incident reviews.

· Develop and update security-related SOPs, site protocols, and emergency policies.

· Conduct and support fire safety drills and serve on the Fire Safety Committee.

· Inspect, maintain and document condition of locks, alarms, exits, first aid kits, lighting and other safety-related equipment.

· Provide crowd and traffic control during events and emergencies.

· Lead or assist in investigations involving safety/security incidents affecting residents, staff, or external visitors.

· Collaborate across departments to uphold campus-wide safety and emergency readiness.

Inventory and Logistics Support

· Provide assistance to Inventory & Logistics staff on donation-in-kind (DIK) collections, donor liaison, and logistics tasks.

· Support setup of training halls and event spaces as needed.

· Assist Inventory & Logistics staff as and when needed to ensure business continuity.

Administrative & Operational Support

· Support procurement and vendor coordination related to security systems and contracts.

· Liaise with IT and Estate for integrated system management (e.g., access, CCTV, lighting).

· Submit incident reports, maintain logs for access systems and asset movements.

· Participate in internal audits, fire drills, and emergency planning exercises.

Equipment and Facilities

· Work closely with IT and Estate teams to maintain uptime and functionality of campus-wide security equipment.

· Coordinate with co-located institutions (AES, APS, Montfort Centre, St Joseph's Church) on shared facility usage, related events, security, scheduling and incident responses.

B.     MANAGERIAL

· Supervise Security Officers and manage their scheduling and performance.

· Assist in managing and evaluating Security Officers, taking corrective action when necessary.

· Working with reporting officer, finance and management team to set budgets, monitor spending and other expenses.

· Participate in projects assigned by the Reporting Officer and Assistant Director of Corporate Services

· Support internal/external audits and contribute to documentation as needed.

· Serve on internal committees or taskforces as assigned.

· Provide support to Assistant Director, Corporate Services when required.

C.     ORGANIZATIONAL

· To participate actively in all fundraising activities as well as any other commitments that Boys' Town undertakes.

· To work in close collaboration with other staff, departments and components of Boys' Town.

· The Executive Director and or his/her representative may assign you any other duties that are within reason for the operation needs of Boys' Town.