Property Executive

3 days ago

Kallang, Singapore Mustard Seed Investment Holdings Pte Ltd Full time $40,000 - $80,000 per year

Property Executive

Job Overview:

As a Property Executive at Vanguard business unit, you will be responsible for assisting with the day-to-day management and operations of the company's properties. Reporting to the Property Manager, you will be involved in a variety of tasks, including tenant liaison, property inspections, lease management, and coordinating maintenance and repair activities. We are seeking a detail-oriented and organized individual who can effectively manage multiple responsibilities and ensure the smooth operation of the properties under your care.

Benefits:

  • Structured development pathway with opportunities to advance into senior property management roles.
  • Hands on experience managing diverse properties and working directly with landlords, tenants, and service providers.
  • Office situated in a prime area, convenient for both meetings and commuting.
  • Enjoy exclusive staff discounts on our premium furniture and lifestyle products.
  • Access to industry training, workshops, and professional development opportunities.

Key Responsibilities:

  • Manage and liaise with tenants for all properties under the company.
  • Schedule rosters, inspections, and maintenance of hard and soft services, including cleaning, security, pest control, landscaping, building, mechanical and electrical systems (e.g., ACMV, fire-fighting and fire protection systems, and building automation systems).
  • Oversee general management tasks, such as contract administration, sourcing and calling for quotations, license renewals, and estate management.
  • Maintain proper documentation and inventory within the department.
  • Monitor and ensure the safe and efficient operation of all plants and equipment across all properties.
  • Coordinate and supervise maintenance activities carried out by contractors and in-house staff, including technicians, cleaners, and security officers, for building services, systems, and equipment.
  • Conduct on-site inspections and monitor work progress. Supervise contractors during building works, mechanical and electrical maintenance, and urgent repair tasks to ensure compliance with required specifications and standards.
  • Analyse defects in plants and equipment and initiate corrective actions.
  • Perform any other ad-hoc duties as assigned.

Requirements:

  • Knowledge and experience in project management for building works is an added advantage.
  • Diploma in Real Estate / Building Management / Hotel Facilities Management or Higher NITEC in Facilities Management
  • Ability to schedule and manage inspections, maintenance, and repair activities effectively.
  • Strong coordination and supervisory skills to manage contractors and in-house teams.
  • Familiarity with building services, systems, and equipment, including ACMV, fire protection, and automation systems.
  • Detail-oriented with strong documentation and inventory management skills.
  • Analytical skills to identify defects and propose corrective measures.
  • Relevant experience in managing building, condominiums, hospitality, office or commercial building.
  • Proficiency in Microsoft Office and Google Workspace
  • Good communication and interpersonal skills.
  • Ability to work independently and multi-task.

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