Assistant Manager/Senior Assistant Manager, Academic Programmes Administration

4 days ago

Singapore Singapore Institute of Technology Full time

Job Description

Assistant Manager/Senior Assistant Manager, Academic Programmes Administration (ICT)

Posting Start Date: 25/07/2025

Schemes of Service: Corporate

Division: Academic Programmes Administration

Employment Type: Fixed Term

The Assistant Manager/Senior Assistant Manager will be part of the Infocomm Technology (ICT) team within the Academic Programmes Administration Division. He/She will provide administrative support in the areas listed below.

Key Responsibilities:

  • Plan and manage the operations of programmes and modules
  • Plan, manage and monitor budgets, expenditure and assets
  • Administer and coordinate timetabling / scheduling of classes, as well as assist in booking of facilities
  • Assist in collation and submission of results, and preparation of reports and presentations
  • Administer procurement processes
  • Organise and manage assessments and events such as briefings, meetings, talks, workshops and dialogue sessions
  • Assist in recruitment processes and publicity support, inclusive of content and materials collation
  • Provide administrative and secretariat support for meetings including minutes-writing
  • Provide guidance and support to students on admission applications, matriculation, module registration, exemptions, examinations, withdrawals, leave of absence, financial assistance, and other administrative procedures.
  • Work closely with counterparts across programmes and divisions
  • Support accreditation matters for related programmes
  • Handle general feedback from students and public
  • Research and analyse for various programme performance indicators to support the roll-out and operational effectiveness of programmes
  • Review and improve work processes
    Other programme support assignments as required by Cluster, Programme or Head of Division

Requirements:

  • A degree from a recognized Institute of Higher Learning, or extensive skills or experience in lieu of a degree.
  • Preferably with experience in a similar position/educational environment, with exposure to systems and operational work
  • Meticulous and analytical in information gathering and resource support
  • Proficient in Microsoft Office (Excel, Powerpoint, Word).
  • Good written and communication skills.
  • A highly motivated individual and a good team player.
  • Adaptive, with good monitoring skills and able to perform independently in a fast-paced and dynamic environment.
  • Familiarity with automation tools, Systems Thinking and Lean Transformation models would be an advantage.

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